Job description
-Coordinate all the procurement activities;
– Elaborate an annual procurement plan;
– Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
– Ensure the reception and safe keeping of bids;
– Coordinate the preparation of tender policy documents;
– Ensure the capacity building of Tender Committee Members in procurement related regulations
– Coordinate the preparation of documents to be used during meetings calling for tender;
– Participate in bid opening and evaluation;
– Ensure the preparation and notification letters to the bidders;
– Ensure the preparation of contracts in consultation with the legal Advisor;
– Monitor the contract execution and keep updated recording;
– Ensure that all procurement proceedings for the procuring entity are filed;
– Ensure the preparation of necessary supporting documents for paying goods and services
– related suppliers:
– Ensure that goods are delivered by the supply and reception note signed;
– Constitute the whole tender file to be submitted to Chief Budget Manager;
– In collaboration with user units, monitor the contract execution, including making alerts on delivery deadlines; Resolving conflicts on procurement issues with clients on bidding and award issues
Job profile
Qualification: At least A0 in Procurement, Management, Accounting, Law, Public Finance, Economics with 3 years of working experience or Master’s Degree in Procurement, Management, Accounting, Law, Public Finance, Economics with 1 year of working experience. Key technical skills and knowledge required:
– Deep knowledge of basic business and purchasing practices
– Knowledge of state procurement and contracting laws, regulations and procedures
– Knowledge of grade, qualities, suppliers and prices tenders of commodities
– High analytical, Category management, Decision making Time management, Excellent communication and Computer skills; Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage.
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