Job Description
Title: Warehouse Supervisor
Location: Kigali
Reports to: Maintenance Manager
Responsibilities:
In the position of the Warehouse Supervisor, the employee shall have the following responsibilities
- Ensure that the Company Policies are fully understood and followed at the Power Plant (including Company Essential information _ Company Values, Anti-Corruption, Supplier Code of Conduct, Health Safety & Environment, obligations to local communities, etc)
- Ensure the Health, Safety & Environmental obligations with respect to Company Policies, Lenders & other legislations (locally or regionally) are strictly followed and are timely reported.
- A close follow-up of Health, Safety & Environmental (HSE) activities on site with respect to Power generation at the Power Plant. Additionally, ensuring that the main procedures are duly implemented and followed, for instance: Permit To Work (PTW), Job Safety and Environmental Analyses (JSEA), Lock-Out/Tag-out (LOTO) procedures are being respected; Safety rules are being respected _ correct wearing of PPEs, site access control, vehicle management, incident reporting etc. HSE site and work inspections are being done (including inspection level 1 and level 2 as per Company policies)
- Be a project sponsor incorporate environmental and social responsibility activities undertaking by Company & Company Ltd
- Ensure respect of Company and Company information confidentiality obligation.
- Own, implement, and curate the Company Warehouse Management Procedure in consultation with the relevant stakeholders
- To lead, empower and manage warehouse direct reports in a manner to meet the warehouse objectives. Additionally, support the line manager to run a 3-month induction for trainees with clear learning outcomes and assessment at the end of the probation period
- Submit timely to the management and relevant stakeholder the inventory levels report monthly
- Determine and track the most important warehouse KPIs and share the summary report timely to the management on a monthly basis
- Controls inventory levels by conducting confirmatory physical counts; reconciling with data stored in the system (SAP, C-Works, and any other system) for consistency and actuals in financial records and reporting.
- Safeguards warehouse operations, processes, and contents by establishing and monitoring adherence to security protocols and procedures
- Liaise with logistics responsible to review the timeliness of scheduled deliveries with an aim of reducing risks to the organization. For instance, when claiming for transport and handling damages, wrong deliveries making timely core returns and tools or spare part warranties.
- Lead in conducting quarterly inventory and tool store audits to ensure improved accuracy of inventory levels reports.
- Work with material end-users to establish minimum stock, set re-order, and track inventory levels with an emphasis on safety spare parts and key supplies such as fuels and chemical consumables
- Ensure placement of requisitions for stock replenishments and new supplies are done in a timely manner
- Embrace warehouse processes and procedures with aim of having a consistent continuous improvement.
- Keep abreast of the latest development in warehouse information technology tools and techniques so as to leverage by the adoption of the same for efficiency and quality improvement of warehouse processes
- Supervise and continuously monitor direct reports’ utilization rate with a target to optimize warehouse workflow
- Communicate and collaborate with other team members while actively participating in continuous improvement of quality using 5 whys as a root cause analysis tool.
- Keep track of expenses related to fuel and storage and ensure to alert the management whenever there is deviations (excesses or deficits)
- Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement
- Ensure that original equipment manufacturers (OEMs) instructions are implemented and followed as required for economical and safe operation and maintenance of equipment.
- Act immediately and responsibly in case of fire, gas release, emergency alarm, and accident with aim of minimizing property damage, casualties or fatalities on site as may be assigned.
- Regular communication, planning with site managers, maintenance supervisor, and marine engineer.
- Participate actively in Management of Change (MoC) proposal and reviews.
- Timely seek the support of equipment servicing team for technical and product-specific inventory knowledge utilizing available principles
- Actively analyze and prepare for planned outage (maintenance) requirements such as parts, tools and consumables escalating timely any notes on their technical and financial deviation.
- Perform other activities as may be assigned by the Line manager /maintenance manager from time to time.
Qualifications
- Bachelor of Procurement or equivalent to that degree/ Engineering diploma with relevant experience
- 5 years + experience (at least 04 years experience in a related field)
- Previous experience with SAP Inventory management module is an added advantage
- Good level (written and spoken) in English and French (optional)
- Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.
Skills
- Actively participate and enhance teamwork.
- Keep excellent work-relationship in the O&M team and with co-workers.
- Observe HSE rules and ensure their application in day-to-day activities.
- Keep the excellent relationship with the local community and authorities
- Good verbal and written communication skills and ability to utilize 3Cs
- Familiarize with Company health and safety standards and the ability to enforce company HSE standards as well as environmental management plans as required providing a safe and healthy worksite
- Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint, MS Teams.
- Good level (written and spoken) in English
How to apply:
You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021
Only shortlisted candidates will be contacted.
