VACANCY – WAREHOUSE ASSISTANT
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Warehouse assistant
PRIMARY PURPOSE OF THE POSITION:
Based in Kigali, the warehouse Assistant will assist in implementing well-defined standard of pharmaceutical warehousing /supply chain processes and activities to enable effective delivery of pharmaceutical goods and services to ALIGHT’s beneficiaries. The individual will be required to provide specialized support functions and collaborate with staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services to the ALIGHT field offices in support of the ALIGHT Rwanda programs. The warehouse assistant will assume the technical component of ALIGHT pharmaceutical warehouse.
PRIMARY DUTIES & RESPONSIBILITIES
- To perform the receiving of medical items from the medical supplies to ALIGHT’s pharmaceutical warehouse, by ensuring the proper documentation are complete and adherence on quality requirements of pharmaceutical products.
- To prepare and dispatch the medical shipments to various destinations per approved reports and requisitions from requesting sites.
- To regularly review the stock levels track the consumption trends and advise the supervisor on the needs for stock re-ordering or replenishment.
- To regularly monitor and record the store room and cold chain temperatures monitor store room air conditioning equipment and advise the supervisor when there is need for maintenance or upgrade of temperature monitoring equipment/ infrastructure.
- To regularly update stock cards each time when there is any receipt, issues or any adjustment to stock items as well as notifying the supervisor in case of any discrepancies.
- To conduct regular physical inventory for stock items as per agreed schedules with the supervisor and with the management.
- To regularly review the stock items shelf life and advise the supervisor on need for stock adjustments or disposing damaged and expired items.
- To supervise the regular cleaning activities of pharmaceutical warehouse premises as per available permanent schedule.
- To regularly update the electronic logistics management information system and/or the medical tracking system with data for stock movements and share updates with the supervisor on regular basis.
- To submit the regular weekly workplan and the progress report with the supervisor.
- To submit once a year the annual performance goals with the supervisor and regular share progress status with the supervisor, and alert in case of need for prompt support.
- Report on other appropriate duties as assigned by the supervisor.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
- Minimum A1 in Pharmaceutical Studies or related fields (Nursing, Logistics & Supply Chain Management, Health Informatics) with at least 2 years relevant work experience in health commodities management at large scale level (central warehouse, regional or district warehouse), required;
- Demonstrated experience and technical skills in working with electronic management information systems ( eLMIS), required!
- Holding a valid practical license issued by a competent professional body, preferred.
- Minimum 2 years’ experience in pharmaceutical logistics, with experience working for a reputable and large humanitarian or development INGO preferred.
- Knowledge of donor’s procurement policies (US Gov, UNHCR etc.)
- Experience in budget monitoring and reporting preferred
- Ability to communicate in spoken and written English with aptitude in reporting are mandatory.
- Fluency in French and Kinyarwanda preferable
KEY BEHAVIORS & ABILITIES:
- Self-motivated, results-driven, and highly motivated individual with a strong sense of personal ethic, integrity, and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources
- Ability to work under pressure and adapt to situations as required due to changes on the ground
- Highly motivated self-starter who takes direction well, but also works independently
- Keen eye for detail
- Capacity to think ahead and highlight areas of risk and concern;
- Excellent interpersonal and communication skills with a strong sense of diplomacy
- Flexible, motivated, team player
- Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
- Exercises situational awareness and good judgment in precarious security situations
- Demonstrate commitment to ALIGHT’s core values and policies
- Ability and willingness to travel and work in remote field areas; up to 20%
APPLICATION GUIDELINES : Interested and qualifying candidates should submit applications to ALIGHT Rwanda Country Director – to include 1 page Cover Letter, an updated CV (max. 3 pages), and three names (plus titles & contacts) of relevant professional referees, to include most current Employer/ Supervisor ( All in one document) – to the following email address only: RWJobs@WEAREALIGHT.ORG with the position applied for CLEARLY indicated in the subject line. The deadline for submission of applications is February 4th, 2022 at 16:00hrs. Only shortlisted candidates will be contacted. Due to the urgency to fill this role, applications will be reviewed on a rolling basis, with a quick decision expected once a suitable candidate is identified.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
