Trigyn has a contractual opportunity as a User Support Trainer (Asset Management Assistant). This resource will be working at our client site in Mali.
Job Responsibilities:
The Asset Management Assistant will be responsible for entering and processing data on assets including assets under construction into UMOJA, adoption and implementation of IPSAS Track record and validation of all assets including assets under construction, with depreciated and updated current values.
The role will require interaction with all levels of the organization, from technical teams to Project Management, Property Management, and Senior business executives.
• Create projects in the internal system/Umoja for budgeted projects above USD 100,000 under Asset Under Construction Module; coordinate with Project Managers to capture the stage of construction projects on quarterly basis and maintain accurate data in the Matrix template for projects above USD 100,000; coordinate with Engineering Section Budget Officers for details about related projects; produce analyses and run related reports for Management.
• Coordinate with Engineering/Project Managers and Military Components and capture costs related to the utilization of Troops and Contingent Owned Equipment (COE) in the construction of assets. These costs are to be recorded in a TCC/COE template for valuation and reporting purposes. TCC/COE template is to be submitted to relevant RSCE Finance Reporting line for construction projects above USD 100,000 and to Engineering Budget for projects less then USD 100,000.
• Manage the real estate portfolio management within the Mission in Umoja to support all phases of the lifecycle of real estate management; Run portfolio report for analyses as/when required.
• Maintain the lease data matrix of leased buildings/lands by coordinating various stakeholders to get accurate data and update on annual basis for timely reporting to Finance and Budget Section.
• Carry out periodic physical verification of all infrastructure assets and fixed buildings in the Mission to confirm their existence and condition in accordance with the applicable IPSAS. The physical verification will be performed in a joint team with regional representatives.
• Prepare the Annual Impairment Test and Review for Infrastructure Assets and Fixed Buildings – for each financial year in collaboration with Chain Performance Section in the Mission; coordinate the impairment exercise and collect data from the Regional Engineers and other stakeholders and report the findings to the Chief Chain Performance Section.
• Perform other related duties as required.
• Manage items in the Inventory Management System database that have been identified for write-off, donation or disposal. This includes receiving back into stock assets that have been identified for write-off.
• Ensure that materials that are temperature sensitive are stored I temperature-controlled storage facilities.
• Ensure that warehouse operations are always carried out in an environmentally safe manner.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained in UMOJA, or any other system used by the client.
• In liaison with the technical section’s representatives, identify critical items that must be maintained at specific stock levels, and ensure that reordering is done in time.
• Ensure that Material handling equipment are used safely and carefully to avoid unnecessary breakdowns and injury to staff. Ensure that all warehouse staff always use the appropriate PPEs.
• In liaison with Receiving and Inspection (R&I) and MOVCON, ensure cargo delivered by vendors are received promptly for inspection by R&I, Technical Sections and Warehouse representatives, and that Put-Away is performed as soon as R&I processes Goods Receipt in UMOJA.
• Perform any other assigned tasks and responsibilities as required.
Competences
• Professionalism: strong personal initiative and willingness to accept responsibility; shows persistence when faced with difficult problems and challenges, ability to work under pressure
• Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work plan and lead team efforts
• Management: demonstrated personal management and supervisory skills
• Communication: good communication skills, demonstrated ability to develop and maintain effective work relationships and motivate positive staff performance
Work experience
• Four (4) years of relevant experience in administration or program support service.
• Experience in handling of web-based management systems.
• At least one year of experience in Asset under Construction (AuC) and Fixed Asset Management with Enterprise Resources Planning-based applications such as SAP or Umoja is desirable.
• Experience in Asset Management in a peacekeeping environment or international organization, at least for one year is desirable.
Ready to work in any place in the country
Qualifications and skills
Education
First level University degree in property management, asset management, accounting, real estate, business administration or related field is required or High School Diploma with qualifying experience and training in IPSAS/ Assets management.
Relevant training in Umoja/SAP basic, fixed asset management, asset under construction and business intelligence is desirable.
Languages
English and French are the working languages. Fluency in English (both oral and written) is required; knowledge of French is desirable.
For Immediate Response, Please send your Resume to Global-Recruitment@Trigyn.com
TRIGYN TECHNOLOGIES is a multinational IT services company with resources deployed in 25 countries. TRIGYN is an ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 certified company. TRIGYN has offices in United States, Canada, Germany Switzerland and India.
