Job description
Be in charge of archived land records;
Be in charge of the Office’s documentation
Initiate and coordinate electronic filing using a land database or other appropriate systems;;
Advise District One Stop Centre in maintaining land archives/documents;
Assist the Registrar in his/her daily administrative duties;
Analyze and summarize documents to be submitted to the Registrar for approval;
Identify priority files to be submitted to the Registrar;
Record, process and file the Registrar’s confidential documents;
Distribution of outgoing correspondences;
Be in charge of distributing files among the staff and make a follow up on their state of progress;
Keep the Registrar appointments diary;
Submit regular activity reports;
Perform any other task assigned by the Registrar;
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Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
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Bachelors degree in management
Experience: 0
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Bachelor degree in Sociology
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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