Supplying of 8 Brand new Office Laptops at The Wellspring Foundation

OPEN CALL FOR TENDER:

Supplying of 8 Brand new Office Laptops

1. Introduction

Wellspring Foundation for Education is an International NGO that has the mandate to be a catalyst for transforming education in Africa and to foster vibrant communities that address poverty in all its forms. Headquartered in Langley BC, Canada, and expanding in Rwanda and Eastern Africa. Wellspring is a growing development agency, focusing on innovative solutions to address the need to empower a new generation and bring transformational change through quality Christian values-based education.

The Wellspring Foundation for Education has been working in Rwanda since 2008; and currently we implement our projects in the districts of Gasabo and Rubavu through our innovative School Development Program to support educators, leaders, and the school community in the provision of quality education (SDP).

  2. Scope

The Wellspring Foundation is hereby inviting interested It shops or IT companies operating in Rwanda to tender for supplying for 8 brand new office Laptops as per below Terms of Reference;

3.Terms of Reference 

• Bids must be stated in Rwanda Francs;
• Bids must be in unit price
• Bids must be specified if VAT is included or not;
• Bidders must submit 2020 Tax clearance;
• Bidder must have EBM to facilitate payment as per RRA regulations;
• Bids must demonstrate the supplier’s capacity to deliver the 8 laptops on Wednesday 15^th December 2021;
• Participation to the competition is open on equal conditions to all individuals or companies that supply IT equipment;
• Interested bidder should be able to supply the 8 laptops not later than Wednesday 15^th December 2021

 4. Documents Comprising the Bid

The Bids shall comprise of the following:

• Brief company profile (2 pages’ maximum)
• 1 page of quotation
• Include warrantee duration
• Full address of bidding company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box, and Bank account details.
• Copy of Trading License;
• Original or a certified copy of the tax clearance certificate 2020;
• VAT certificate offered by RRA up to date one;
• References from at least 3 NGOs you supplied IT equipment/ laptops;
• Well-written bids in English should be submitted in sealed envelope to The Wellspring Foundation Rwanda Office located KG 270 St, Nyarutarama in the CLA Church compound. The deadline for submission is Saturday 11^th December at 17:00pm. On the envelope should be marked in capital letters: BID FOR SUPPLYING OFFICE LAPTOPS.
• Day to open envelops is Monday 13^th December at 10:00am in the Multipurpose Hall at the Wellspring Foundation office.
• Bidder are requested to be present

  5. Delivery and payment conditions

• Approved Purchasing Order will be sent to the successful bidder not later than Tuesday 14^th December 2021.
• Successful bidder is expected to deliver the 8 laptops no later than Wednesday 15^th December 2021.
• Payment will be done via bank transfer within 15days after delivery and verification of the ordered items;

Done in Kigali

07^th December 2021

The Wellspring Foundation, Director of Operations

I. Dell Vostro 15 3500 Laptop (2020)