(Subsidy Claims and Verification Coordinator) at Development Bank of Rwanda (BRD): Deadline: Friday 02-07-2021

3.      Background Information

Job Title:  Subsidy Claims and Verification Coordinator

Department: SPIU

Duo Reports to: Functionally to the REF Project Coordinator

                                   Administratively to the Head of SPIU

Contract terms: 2 years Fixed-Term contract on a full-time basis based in BRD HQ with possibility of extension

4.      Purpose of the Job

BRD is recruiting for a Subsidy Claims and Verification Coordinator who will oversee BRD’s supervision and coordination of the subsidy claims and verification process as part of the REF Window 5 and clean cooking RBF implementation. Solar and clean cooking companies that have a signed subsidiary grant agreement with BRD will claim the end-user subsidies once or twice per quarter. The objective of the claiming and verification process is to ensure that the subsidy has reached eligible customers by participating companies offering eligible Solar Home System (SHS) and clean cooking products. It is the responsibility of the Subsidy Claims and Verification Coordinator to ensure that the claiming and verification process happens in accordance with the Window 5 Operations Manual (OM)and clean cooking RBF (Result Based Finance) OM.

5.      Scope of work

BRD’s implementing partner EDCL, through Independent Verification Agents, executes the claiming process and verification of results and reports to BRD its recommended response to the subsidy claims. Given the fiduciary responsibility of BRD in the management of the Window 5 and clean cooking RBF funds, it will be the role of the Subsidy Claims and Verification Coordinator to oversee the process and to be the liaison between BRD and the Project Manager at EDCL (as well as an Independent Verification Agency, once on board) in charge of processing claims and managing the verification process

6.      Main Responsibilities of the Job

• Represent BRD with the implementing partners by being the liaison for EDCL, the IVA and the World Bank on any topics related to claiming and verification.
• Review verification reports and recommend for approval, including recommendations for subsidy disbursement, as submitted by EDCL.
• Provide quality checks on the execution of different types of verification (ie. desk/payment/phone/field).
• Ensure timely internal sign-off and execution of disbursement requests.
• Set up and improve policies and procedures, in line with the Window 5 OM and clean cooking RBF OM, that ensure an effective, timely and adequate response to the claim submissions by the solar and clean cooking companies.
• Provide inputs during the procurement process of the IVA.
• Once the IVA is on board, assist the EDCL in managing the contract with the IVA.
•  In close collaboration with the M&E Officer, keep track of claims submitted, claims approved, disbursements made and earmarked budget remaining
•  Monitor that roles and responsibilities between BRD and EDCL (and the IVA) are adhered to, as stipulated in the Service Level Agreement between BRD and EDCL
•  Analyze and implement lessons learned from the Endev Pro Poor RBF in Rwanda and/or similar RBF programs.
•   Report regularly on the implementation progress and lessons learned during the implementation of window 5 and clean cooking R
•  Lead EDCL’s efforts to continuously modify and maintain the eligibility tool in support of the REF window 5
•    Manage and maintain all other digital technology that is developed and/or used by the REF/clean Cooking R
•   Troubleshoot any breakdowns of digital technology and escalate matters to management, as needed
•  Liaise with external software developers and internal IT Officers to maintain and upgrade digital systems and online platforms and ensure that they effectively serve the REF/Clean Cooking
•  Liaise with the IVA and with solar companies/Clean cooking Companies to integrate software platforms and to streamline data flows.
•  Ensure that all REF/ CC RBF data is stored, managed and secured in line with internal and external privacy and confidentially policies and regulations
•  Carry out any other assignment given by the line managers.

Performance indicators

• Weekly reporting functionally to REF project Coordinator  and administratively to Head of SPIU .
• Bi-weekly (every other week) briefing notes outlining key issues for BRD Management attention in regard to claiming and verification implementation
• Quarterly progress reports describing major activities undertaken and tasks accomplished during the reporting period and challenges hindering implementation process.
• End of year performance report.

Working relationships

• All departments

Professional, academic qualifications and experience

• A Bachelor’s degree in project management, information technology, economics, business administration, accounting, finance, or related discipline.
• At least 5 years of relevant professional experience in project management, finance, or audit related work.
• Experience working on projects related with off-grid solar or clean cooking technologies financing or subsidy verification processes / procedures will be an added advantage.
• Experience of working on projects funded by World Bank or other development partners will be an added advantage.
• Exceptional communication, writing and analytical skills.
• Good organizational skills including attention to detail and multi-tasking skills;
• Strong working knowledge of Microsoft Office (Excel, Power point, Word, etc.)
• Strong data management knowledge and skills
• Experience with the Endev Pro Poor RBF, or similar subsidy programs, is an advantage.
• Proficiency in written and spoken English. Understanding of Kinyarwanda is an advantage.