Job responsibilities
-Maintain and secure all written and electronic medical records within the hospital:
-Storing, arranging, indexing and classifying records;
-Ensuring that records are easily accessible when needed
-Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
-Overseeing the management of electronic and/or paper-based information;
-Setting up, maintaining, reviewing and documenting records systems;
-Identifying the most appropriate records management resources;
-Managing the changeover from paper to electronic records management systems;
-Preserving institution memory and heritage;
-Enabling appropriate access to information;
-Responding to internal and/or external information enquiries;
-Training and supervising records staff;
-Submit monthly, quarterly and annually report to the supervisor
-Destroying or archiving finished data/records
Minimum qualifications
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Advanced Diploma in Office Management
0 Year of relevant experience
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2
Advance Diploma in Library and Information Studies
0 Year of relevant experience
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3
Advance Diploma in Documentation
0 Year of relevant experience
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4
Advance Diploma in Archives Studies
0 Year of relevant experience
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5
Advance Diploma in Archives
0 Year of relevant experience
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6
Advance Diploma in Information Management
0 Year of relevant experience
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7
Advance Diploma in Arts and Publishing
0 Year of relevant experience
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8
Bachelor’s Degree in Documentation
0 Year of relevant experience
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9
Bachelor’s Degree in Archives
0 Year of relevant experience
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10
Bachelor’s Degree in Information Management
0 Year of relevant experience
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11
Bachelor’s Degree in Office Management
0 Year of relevant experience
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12
Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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13
Bachelor’s Degree in Archives and Documentation
0 Year of relevant experience
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14
Bachelor of Office Administration and Management
0 Year of relevant experience
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15
bachelor’s degree in library and information studies
0 Year of relevant experience
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16
Advanced Diploma (A1) in Office Administration and Management
0 Year of relevant experience
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Required competencies and key technical skills
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Resource management skills
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2Analytical skills
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3. Problem solving skills
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4. Decision making skills
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5. Time management skills
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6. Risk management skills
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7. Results oriented
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8. Digital literacy skills
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9. Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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10. Knowledge of archive management software
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11. Knowledge of integrated document management
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12. Knowledge of the documentation management system (DMS) would be an advantage;
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