Job Advertisement for Site Administrator / Document Controller
Job Title: Site Administrator / Document Controller
Location: Kigali, Rwanda
Company: Shelter Group Africa
Industry: Construction and Real Estate Development
Reports to: Project Manager
Company Overview:
Shelter Group Africa is a leading international construction and real estate company with a diverse portfolio of high-profile projects across the globe. We are committed to excellence, innovation, and sustainability in all our ventures.
Job Summary:
Site Administrator/Document Controller is responsible for daily task management within the organization and ensures the administrative procedures of the Company run smoothly and efficiently on a daily and long-term basis.
This role act as the point of contact for all employees and providing administrative support to ensure efficient operations of the Company. Requires multitasking across a range of responsibilities; actively engage on daily administrative operations, tasks related to organization and communication, by ensuring the duties are completed accurately and delivered with high quality and in a timely manner.
Major Tasks and Responsibilities
- Actively engage on daily administrative operations and functions
- Manage daily employee attendance by recording and updating the tracking system.
- Handling intake, scanning, verification, and storing documents.
- Filing and archiving relevant documentation.
- Retrieving files for other employees and customers when needed.
- Designing templates for documents, file types, and document databases.
- Checking and editing documents for accuracy and compliance.
- Controlling the flow of documents in and out of the department.
- Reporting errors or developments regarding document storage.
- Ensure the secure destruction and disposal of sensitive documents.
- Updating and maintaining document management systems and physical records.
- Maintaining the security of confidential documents.
- Assisting employees with accessing documents through our document management system.
- Updating log trackers for all documents
- Uploading all material requests on AX system
- Secure all delivery notes and to share it with the main office through our internal procedure.
- Properly record and maintain all minutes of meetings between Shelter Group and consultant/client
Required Skills and Qualifications
- Experience working in a construction or related field.
- Strong organizational and time-management skills.
- Knowledge of safety regulations and best practices in the construction industry.
- Excellent interpersonal and leadership skills.
- Bachelor’s degree in business administration, IT or a related field.
- Minimum of 1 year of experience in a similar role or the equivalent.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office and other administrative software.
- Ability to work well under pressure and meet tight deadlines.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic, diverse and highly collaborative work environment.
- Exposure to high-profile international projects.
Application Process:
Interested candidates should submit their resume, a cover letter, and references to hr.africa@shelter.co by 22 August 2024
Please include ” Site Administrator/ Document Controller Application” in the subject line.
Shelter Group Africa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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