Senior Supply Chain Manager at World Vision International Rwanda (Deadline: 03 January 2022)

Major Activities

End Results Expected

Business Requirements

1.Ensure Business Requirements are developed and implemented across the organization.

2 Proactively engage with suppliers, partners, local authorities, other NGOs, clusters, and stakeholders to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Supply Chain is considered as a Strategic Partner in the National Office.

Supplier Contract and Relationship Management

1.Ensure that legally vetted contracts are used for all Strategically Sourced contracts.

2.Ensure contract management process is established in resolving contract-related conflicts and continuous improvement.

3. Ensure supplier onboarding process and supplier relationship management framework including the communication guidelines & Supplier continuous improvement plan is in place.

WV Rwanda uses Standard/vetted contracts and managed, maintaining healthy supplier relationship.

Control and Compliance

1. Ensure Supply Chain Management related risks are identified and captured in the Enterprise Risk Management process, for mitigating / eliminating them.

2.Ensure anti-corruption and fraud mitigation strategies including the internal control framework are in place and implemented.

3.Ensure WV Rwanda is in compliance with all external and internal regulatory authorities (government entities, regulatory audits, donor compliance…) and process is

Mitigate Financial Risk and avoid significant financial risk ratings in procurement for both World Vision program and Partners.

 established for non-compliance management.

Data Analysis and Reporting

1.Develop, track, and evaluate procurement metrics including areas of spend analytics, procure-to-pay process, operational efficiencies, and supplier performance to drive procurement strategy development and implementation.

2.Drive operational performance and consider efficiency vs.

effectiveness in the form of dashboards, convenient for the review of high-level key indicators.

3.Ensure Supply Chain function performance level meets annual targets

Operational Data is collected, analyzed, interpreted, and well managed meeting the Supply Chain Management Targets.

Leadership and Coaching

1.Provide leadership to Supply Chain Department to ensure Our Promise strategy is embedded in the Department’s annual objective and day to day work

2.Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement

3. Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems

4.Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

5.Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution

Availability of succession plans for key positions in the team and 2^nd line leadership.

Planning

1.Ensure annual procurement planning process is in place. Where Partners’ and Sub-Grantees are involved in the project implementation, ensure the established process covers such scope as well.

2.Review Procurement Plans and develop annual sourcing strategy.

3. Lead the quarterly review of procurement plans with business community to ensure requirements are updated.

4. Drive reduction in total supply costs and in waste. Develop and agree on annual departmental Objectives and KPIs.

5. Ensure Supply Chain has a voice at the strategic planning table.

6.Present the Sourcing Strategy with the Regional Supply Chain Department

Established Strategic Sourcing which is WV’s standard method

of supplier selection, contract awards, and procurement process.

Process, Procedure, and Policy

1. Champion and drive procurement process efficiencies by eliminating non-value added tasks, embedding the continuous improvement culture, meeting customer needs.

2. Lead in the development, implementation, and review of the policies, standards, and procedures for Procurement to ensure they are aligned to WVI expected standards, policies, and procedures.

3.Managing supply chain Involvement in the project closure to ensure that all procurement related issues and requirements for project closures have been implemented

Global Standard Processes are implemented and embedded a continuous improvement culture.

Procurement Execution

1. Ensure that operational procedures are established based on the global policies, processes, SOPs, and business rules.

Smooth flow of day-to-day procurement operations, ensure timely and quality delivery.

Strategic Sourcing

1.Determine the requirement for the Category, Market, and Incumbent Supplier based on the Spend Analysis and Annual Procurement Plans.

2.Review the Sourcing Strategy for unidentified opportunities and ensure it meets the global and National Office objectives before socializing with stakeholders.

3.Ensure a Market Assessment and Supplier Pre-Qualification process is in place aligning to the global polices and process.

4.Ensure the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.

5.Engage with Regional Supply Chain in assessing the new possibilities of Regional, Sub- Regional negotiations.

6.Review Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process

Established Strategic Sourcing which is WV’s standard method

of supplier selection, contract awards, and procurement process.

Systems Development and Implementation

1.Engage and collaborate with Shared Services and Global Provision Team on System challenges to enhance effective use

2.Ensure that ProVision Optimization and Transformation Metrics are achieved.

3.Generates innovative ideas, approaches, and solutions by providing open, accurate, and consistent information, while demonstrating support and commitment to others through participation as requested in the Value Analysis Program structure.

Maximize the usage of all systems / tools / dashboards and well managed operation with external stakeholders.

Training and Capacity Building

1. Ensure that Supply Chain Staff and other staff from WVI Departments are trained on WVI Procurement Policies, Processes, and Systems.

Availability of well-trained Supply Chain team managing the operation.

2.

Ensure Partners’ / Sub-Grantees’ capacity assessment and capacity building framework is developed and implemented.

Minimum Required Education, Professional Experience and Competencies

• Master’s Degree in Supply Chain Management, Procurement, Business Administration, or any other relevant field
• A minimum of eight (8) years of progressively responsible experience in procurement, contracts management, contracts administration, and/or logistics, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required.
• At least 7 years of experience in managing staff
• Good working knowledge of spreadsheet applications and procurement software.
•  Working under pressure
• Attention to details
• Effective in written and verbal communication in English and Kinyarwanda

Preferred Education, Professional Experience, and Competencies

• Professional qualification (advanced CIPS)
• Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirements