Senior Finance and Operations Manager Pact Rwanda | Kigali | Published on 22-06-2023 | Deadline 05-07-2023

Position Profile

Employee Name:    TBD

Position Title:     Senior Finance and Operations Manager

Practice Area:     Finance and operations

Division:              Finance and Operations

Work Location:   Kigali, Rwanda

Reports to:        Country Manager with a dotted line to ACHIEVE Rwanda Project Director

Position Type:           

Full-time                         

Hours per week:   40

Position

Category:

Classification: M3

Local                 (Please specify: Local )

Title: Senior Manager

Position Summary

Position Purpose

Reporting to the Country Manager with a dotted line reporting to ACHIEVE Rwanda Project Director, the Senior Finance and Operations Manager is responsible for the overall financial and Operational management of the Pact Rwanda country portfolio. The Senior Finance and Operations Manager will lead the budget development, monitor the use of financial resources, expenditures, and the preparation of financial reports. S/he will ensure the implementation of financial and administrative policies are in line with USG regulations and Pact policies as well as adherence to the government regulations.

S/he will provide technical assistance, mentorship, and capacity development support to the five Local prime partners of USAID IGIRE (OVC and DREAMS) Projects to Strengthen organizational systems and practices to manage and implement USAID/PEPFAR Awards. The Senior Finance and Operation Manager will travel frequently to work closely with ACHIEVE Rwanda technical team to support the IGIRE local implementers in conducting Integrated Technical and Organizational Capacity Assessment (ITOCA) and implementation of Capacity Action Plans (CAPs) to develop capacity in Agreement Management.

Essential Duties and Responsibilities

Lead the development of policies, guidelines, and criteria for the management of Pact Rwanda project finances in accordance with Pact standards and donor regulations.

Oversee budget management and ensure accurate and timely projection reports and liquidation of

expenses. In collaboration with Pact DC and Pact Rwanda staff, prepare and submit financial reports and cash

requests. Work closely with Pact DC to ensure compliance and effective and proactive fiscal management of the Country Portfolio.

Oversee the procurements for the country office and ensure they are in line with Pact Policies and best

practices.  Oversee and ensure the proper functioning and maintenance of all office equipment.

Ensure HR & personnel policies and procedures are in line with best practices and compliant with Pact global

policies and local labor law. Ensure that the highest standards of ethics and confidentiality are maintained.

Coordinate the review of financial and audit reports, and implementation of recommendations. Ensure coordination between different projects so Pact Rwanda meets all Pact global requirements

regarding month-end close and financial management. Assumes primary responsibility for performance management activities.

Provide regular timely and clear operations and administration-related communications and updates to Pact

DC staff and key stakeholders. Ensure administration, procurement, and property management policies and procedures are in line with

best practices and compliant with Pact global policies. Oversees management of all office premises, travel, and transportation. Support ACHIEVE Rwanda’s work plan and budget development. Support project reporting, including semi-annual and annual financial reports.

Contribute to ITOCA and NUPAS assessment and capacity development initiatives for local partners related to compliance with PEPFAR/USAID rules and regulations, financial management, grants management, procurement, and other areas of project administration.

Lead compliance reviews and spot checks of local partners and capacity development to review compliance and PEPFAR/USAID requirements.

Ensure timely tailored mentorship, coaching and training of IGIRE local partners to understand and comply fully with donor requirements.

Conduct financial and grants management training and technical assistance for local partners as related to project activity plans.

Supervise Finance and operations staff.

Manage all aspects of office finance and accounting functions. Perform other duties as assigned.

Core Competency                      Observable Behavior that Demonstrates the Competency

Respect Always maintains a respectful workplace by modeling respectful behavior and supporting employees’ opinions and ideas. Reports complaints of harassment, discrimination, and hostile work environment. Integrity Earns others’ trust and respect by doing the right thing and by being honest, professional, and accountable in all interactions. Upholds commitments while treating everyone appropriately. Inclusion Creates an open, cooperative, and productive environment by including diverse people and viewpoints and building interpersonal relationships. Listens actively, considers others’ concerns, and effectively adjusts own behavior as needed. Maintains productive work relationships and an

equitable environment through awareness of social identities and providing a safe space for open discussion.

Note: See a detailed list of exemplary Core Competency behaviors attached at the end of this document.

Job Competency                        Observable Behavior that Demonstrates the Competency

Value Based:	Upholds Pact’s values in all aspects of work. Proactively identifies issues and brings insight and a practical lens to places where identity, equity, and power intersect in work. Recognizes ways that identities show up and  play out in the work.
Strategic:	Ensures that program/unit strategy is consistent with department and organization strategy and mission.
Decision-Making:	Makes key decisions from a department perspective on behalf of the organization. Avoids faulty decisions that would have a serious impact on the program/unit and/or department.
Technical:	Provides leadership to a program/unit, ensuring operations are consistent with the mission and strategy of the organization/department. Ensures structure of program/unit is consistent with achieving its goals and annual objectives. Shares information with other programs/units/departments proactively. Has specific technical knowledge in his/her focus area. Understands and follows organization’s policies and procedures, proactively raising issues before/as they arise.
Budgetary:	Provides support in the management of a program/country budget and/or directly manages smaller subset of budget. Develops realistic budgets for program/unit.
Supervision:	Typically supervises staff at the Manager/Coordinator level.
New Business:	Works with management to develop and implement a new business strategy for current programs under purview, as well as new programs, to ensure sufficient resources to execute the department/program strategy and commitments. May take a leading role in the development/cultivation of public and private donor contacts.
External Representation:	Represents the organization to senior representatives of donors and the NGO community on matters related to Country Finance and Operations.

Minimum Requirements

Education and Experience:

Bachelor’s or Master’s degree in Business Administration, Finance, or other relevant field.

Minimum of 5 years of professional experience in financial management of complex international

development assistance programs (budgeting, reporting and analysis) Demonstrated skills in developing large budgets, budget monitoring, analyzing spending against budget, and internal and external reporting required.

Experience in Capacity Development Support for local partners. Other local education and experience:

Additional Qualifications:

At least 3 years prior experience managing PEPFAR/USAID funded Programs

Experience assessing the responsibility and grants worthiness of organizations through financial statements, audits, and other documentation, including use of NUPAS tool Experience

managing grants for USAID funded programs As Strong writing and oral presentation skills, including fluency in English Advance understanding of 2 CFR, USAID Rules & Regulations,

and cost principles Experience completing procurement under USAID cooperative agreement Strong interpersonal communication skills

Preferred Qualifications:

Demonstrated success implementing programming at the community level

Experience with training, coaching, and mentoring on financial management, procurement, grants management, compliance with USAID Rules & Regulations

Unique/Specialized Job Requirements

PACT HAS THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT WILL.” THE JOB REQUIREMENTS ABOVE ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Review and Approval

PACT DETAILED CORE COMPETENCY BEHAVIORS BY JOB GROUP AND LEVEL: M3

M3
Respect	Maintains a respectful workplace by modeling respectful behavior and speaking up when disrespectful or inappropriate behavior occurs. Gives credit to and praises coworkers and others when warranted. Supports coworkers to express opinions and ideas and collaborates to help them implement these ideas. Reports all complaints of harassment, discrimination, or a hostile work environment. Ensures no one is marginalized, excluded or left out. Is aware of body language, tone of voice, demeanor, and expression in all interactions at work
Integrity	Earns others’ trust and respect through consistent honesty and professionalism in all interactions. Is consistently honest and professional in all situations. Respects and maintains confidentiality. Tells the truth and is honest in all interactions. Keeps promises and commitments made to others. Does the right thing, even when it is difficult. Does not yield to pressure to show bias or manipulate others. Avoids situations and actions considered inappropriate or that present a conflict of interest. Takes responsibility for own work.
Inclusion	Listens actively, considers people’s concerns, and helpfully and effectively adjusts own behavior. Works collegially with others; cooperates in building interpersonal relationships. Demonstrates attentiveness when engaging in projects or assignments or when interacting with people from different backgrounds. Understands and includes diverse people and viewpoints. Maintains productive work relationships and demonstrates awareness of one’s own and others’ social identities and relevance in the workplace while considering multiple perspectives. Creates a consistently equitable environment by constructing a safe space for engaging in difficult conversations. Builds an open and cooperative atmosphere by exhibiting a clear motivation to engage others, thereby avoiding unintentional exclusion.

Number of candidates: One (1)

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Pact will never request any payment or fees to apply for a position.

Pact will only contact successful candidates; if you do not hear from us, please consider your application unsuccessful.

How to apply

• Interested candidates may submit a motivation letter and CV to: pactrwanda@pactworld.org no later than 5^th July 2023 mentioning the position title as a subject to the e-mail.

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