Senior Archive & Records Management Officer
Reporting to the Administration Manager; the Senior archive officer is responsible for Bank records creation, appraising, accessioning, preserving, describing, maintaining and providing access to records and archives management. The role holder will ensure that the bank records are on track and preserve them for the future use.
Required Skills; Experience; Academic and professional Qualifications
• Minimum of 2 years of experience in Achieve and records management
• Bachelor’s Degree in Business related field.
• Certificate/Diploma in records Achieve and record management is a plus.
• Analytical skills.
• Excellent working knowledge of Ms Office.
• Team player with good interpersonal skills.
Key Responsibilities
• The role holder will train all Branches and Head Office units on records & archives management and safeguard Achieve best practices within the Bank.
• Deal with inquiries and requests for information from the Bank.
• Ensure that financial; legal or administrative requirements and regulations are complied with • Ensure that all branches and Head Office files are send to central archives timely.
• Classify Bank records by functions and activities following the records & archives management policies and procedures.
• Oversee the switch from paper to electronic record keeping
• Ensure that each record is assigned to its retention period or to its disposal based on the policy.
• Maintain the physical control and security of records/archives in various formats as per the Bank’s policies and procedures.
• Advise Branches and Head office Units on handling and packaging of records and archives to be transferred to the central stores.
• Identify and provide advice on preservation issues and format specific risks for records and archives.
• Communicate and train records management policies and procedures to all staff.
• Supervise Archives & Records Management staffs.
• Ensure compliance in accessing and use of archival materials as stipulated in the policies and procedures of the Bank.
• Ensure easy retrieval of records and timely documents filling
• Ensure that all reports relating to the management of records and archives are prepared accordingly
How to apply
If you meet the above requirements, submit your application quoting the job opportunity you are applying for to the email address below by 28th December 2020. Please include detailed Curriculum Vitae, copies of the relevant certificates, testimonials, and daytime telephone contact and email address. Only short-listed candidates will be contacted.
Email to: jobsrwanda@equitybank.co.rw
Equity Bank is an equal opportunity employer. We value the diversity of individuals, ideas, perspectives, insights, values and what they bring to the workplace
