Job Description
● Establish and maintain the general filing system and file all correspondences both administrative and financial records
● Receive, record and distribute all incoming and outgoing mails from DAF’s Office
● Prepare travel clearances for all staff in the unit;
● Handle internal and external correspondence from Finance unit;
● Receive and provide clear guidance and orientation of’ clients/visitors
● Facilitate audits by ensuring proper filing of finance records;
● Prepare ad hoc reports as requested by the Director of Finance
● Maintain invoice all necessary book register highlighted in Public Finance Management procedures
● Dispatching incoming correspondence to respective destination;
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Knowledge of office administration
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
