Job Description
– Prepare weekly report for all duties that were performed by all department within the cooperate services, i.e. quarterly,
monthly and weekly;
– Facilitate senate staff to access financial related documents and memo’s to their respective departments and manage
correspondences;
– Taking minutes of the meeting chaired by the DG;
– Establish and maintain the general filling system of all correspondences;
– Provide feedback- in form of replying letters;
– Recording and registering the invoices;
– Providing payment proofs to the suppliers;
– Support in the Calculation of mileages for the staff and Senators who are going for missions within the country.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of office administration
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Time keeping and organisation skills
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Analytical skills;
