Job responsibilities
– Take minutes of meetings chaired by the Director of Administration and Finance and make appropriate filing. – Looking after the directorate diary and make follow up of documents to be signed; – Keep a schedule of meetings and appointments of director and staff of the unit; – Avail to DAF the administrative documents to be signed; – Give back signed documents to senders; – Ensure proper reception and dispatching of correspondences; – Ensure the filing of documents and correspondences; – Write and submit on regular basis (monthly and quarterly) reports; – Control the quality of draft documents before sending them to the supervisor;
Qualifications
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1
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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2
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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3
Bachelor’s Degree in Sociology
0 Year of relevant experience
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4
Bachelor’s Degree in Management
0 Year of relevant experience
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5
Bachelor’s Degree in Office Management
0 Year of relevant experience
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6
Bachelor’s Degree in Public Administration
0 Year of relevant experience
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7
Office Management
0 Year of relevant experience
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8
Secretarial Studies
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Resource management skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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10Knowledge of office administration
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