Job Description
– Coordinate the central secretariat
– Ensure proper reception and dispatching of correspondences.
– Scan and submit incoming mails through the E-Mboni system;
– Ensure timely distribution of all Incoming/outgoing mail
– Filing of documents and correspondences;
– Write and submit regular monthly and quarterly reports of the central secretariat.
– Organize and control the typing works submitted to the central secretariat.
– Allocate documents submitted to the central secretariat for writing.
– Control the quality of draft documents before sending them to the supervisor.
– Organize the filing and archiving of records and documents.
– Design the filing system.
– Carry out on a daily basis the filing of processed documents.
– Determine documents to be submitted to the national archiving services
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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Knowledge of office administration
