Secretary to Central Secretariat Under Statute at Rwanda Cultural Heritage Academy :Deadline: Sep 20, 2023

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Job Description

1. Receive, record and distribute all incoming and outgoing mails
 Receive and check incoming and outgoing mails;
 Record incoming and outgoing mails;
 Scan and submit incoming mails;
 Ensure timely distribution of all Incoming/outgoing mails;
 Facilitate staff to access documents;
 Regularly check and dispatch mails received e-mail;
 Ensure the security of correspondences and stamp;
 Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences
 Maintain a current and accurate filing system;
 Ensure timely filling of documents;
 Determine Central Secretariat documents to be sent and to be archived in Office.

3. Receive and provide clear guidance and orientation of clients/visitors
 Receive and answer telephone calls and orient them accordingly;
 Receive clients/visitors and provide orientation.




Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience




Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

  • Knowledge of office management

Click here to apply
















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