Job description
– Receive and acknowledge receipt of all incoming mail and outgoing mails to the Ministry and capture them on the e-doc;
– Proper/professional filing and keeping of all mail; both incoming and outgoing;
– Ensure Mails are recorded before they are transmitted to the relevant departments
– Ensure outgoing and incoming correspondences are properly recorded and filed
– Safe custody and control of use of the Ministry’s stamp and seal;
– Code all outgoing mail;
– Dissemination of all outgoing email and keeping a record of its receipt at the various destinations;
– Liaise with Courier service providers to collect and deliver courier from the Ministry’s Central Secretariat to destination;
– Produce (photocopy and bind) documents as may be needed by different Units;
– Produce weekly report of the status of mails responded to or not
– Ensure high standards of customer care to the clients of the ministry
– Performs such other related duties as may be assigned by Head of Corporate Services from time to time;
– Carry out any other activity requested by the Ministry’s authority.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Arts and Language
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor of Office Administration and Management
0 Year of relevant experience
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Bachelor’s degree in Travel and Tourism Management
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management and Logistics
0 Year of relevant experience
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Advanced Diploma(A1) in Office Administration
0 Year of relevant experience
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BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
