Job responsibilities
Receive and check incoming and outgoing mails ; Record incoming and outgoing mails; Scan and forward incoming mails through E-Mboni system; Ensure timely distribution of all Incoming/outgoing mails Facilitate ILPD staff to access documents; Regularly check and dispatch mails received on ILPD email; Ensure the security of ILPD correspondences and stamp; Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. Maintain an updated and accurate filing system; Ensure timely filling of documents; Take minutes of meetings chaired by the Director Administration and Finance and file them. Receive and answer telephone calls and orient them accordingly; Receive ILPD clients/visitors and provide orientation.
Qualifications
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1
Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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2
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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3
Bachelor’s Degree in Office Management
0 Year of relevant experience
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4
Office Management
0 Year of relevant experience
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5
Bachelor’s degree in Office management and administration
0 Year of relevant experience
Required competencies and key technical skills
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1Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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2Team work and team building skills;
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3Ability to maintain discretion and confidentiality
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4High level of integrity, confidentiality and professional ethics;
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