Rwanda Office & Talent Administrator at Bridges to Prosperity | Kigali :Deadline: 30-05-2024

Job Purpose

We are looking for a Rwanda Office & Talent Administrator to perform various clerical and administrative tasks for the B2P Rwanda program office in addition to supporting the Talent department in HR operations. This position plays a crucial role in ensuring the efficient functioning of the B2P Rwanda office and supporting the needs of its employees.

B2P’s Rwanda Office & Talent Administrator requires excellent organizational skills, agility and the ability to handle sensitive information confidentially while providing appropriate support to all members of the team. If you’re passionate about administration and personnel support, and eager to contribute to a thriving workplace, this position is perfect for you.

Duties and Responsibilities

Office Management: 30%

• Receive visitors to Bridges to Prosperity office and attend to their requests in a timely manner
• Induct and manage the security guards for the offices on a daily basis
• Ensure the office is Clean and organize the office at all time with sufficient cleaning supplies
• Set up, organize, and maintain office space, conference and training rooms
• Inspect the office including (but not limited to) lights, toilets, and furniture, and report any fault to the Accountant
• Oversee and supervise any minor non-technical repairs at the office.
• Oversee maintenance of the office garden to ensure that the compound is mowed on a biweekly basis
  
  
  

General Administrative Support: 30%

• Perform administrative tasks, including (but not limited to): filing, photocopying, and scanning
• Assist in planning and organization of events: meetings, social events, and employee team-building activities or special projects
• Oversee and receive mail deliveries, packages, and couriers and direct them to the responsible person
• Purchase, track, and invoice office supplies and services according to the policy
• Manage Petty cash and report to finance as will be required
• Assist in the delivery of documents and getting a received copy on file.
• Manage the distribution and tracking of employee resources, including business cards, motorcycle helmets, personal protective equipment, branded merchandise, ID cards, etc

Talent Department Support: 30%

• Support the recruitment process especially on the advertising, screening for entry level roles, Interview planning & scheduling interviews
• Receive and support new employees during the orientation process
• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Deal with employee requests regarding human resources issues, rules, and regulations such as medical insurance
• Properly handle complaints and grievance procedures for all staff

Office Store Keeping: 10%

• Register and record all items in the stores and distribute them with evidence of signoff
• Monitor and Update the asset register for all office items and in the store
• Manage office inventory of all assets and the IT Equipment in the store
• Review the security camera on a weekly basis
  
  
  

Qualifications

Minimum Qualifications

• 3+ years of experience in administration position with proven work experience as an HR administrative assistant or HR administrator
• Undergraduate degree in HR, Business Administration or a related field.
• Hands on experience with any HR software, preferred
• Computer literacy and experience with some Google suits applications
• Excellent organizational and time-management skills
• Good communication & Teamwork skills
  
  
  

Working conditions

This job requires full time office work in B2P’s Rwanda program offices with regular interaction with staff, partners, vendors, and visitors.

We have seen firsthand the benefits of a diverse team, and the strength that comes with diversity in experience, background, and perspective. We strongly encourage applications from individuals that would bring a unique or underrepresented perspective to our organization.

Direct reports

N/A

Apply here

Apply to this opportunity here link: https://bridgestoprosperity.bamboohr.com/careers/46

Application deadline: May16th, 2024 – May 30th 2024