Request for Quotation (RFQ) for the Tools used in Orthopedic Workshops at Federation Handicap International (HI) | Kigali :Deadline 06-07-2024

June 22, 2024

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Request for Quotation (RFQ) for the Tools used in Orthopedic workshops ref: RFQ/2024/008

Introduction

HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1^st 1901, domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.

Preamble

HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
HI is committed to promoting the respect of their dignity and their fundamental rights
To that end, HI retains service providers who are reputed for their skills in their field of activity,
HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.

Context of activity

Disability inclusion, rehabilitation and assistive Technology is a crosscutting activity implemented by the Inclusive Nutrition and Early childhood Development (INECD) – a Five-Year USAID-Funded Program commonly known as USAID Gikuriro Kuri Bose. The program came as one of the initiatives that would bring solutions to Rwanda’s health systems after the release of the situation assessment of rehabilitation situation report in 2021 (STARS report) showing some gaps and unmet needs in terms of access to good quality Assistive technology (AT) and rehabilitation services in some facilities including Rugengeli and Gihundwe.

As an operational partner of the Ministry of Health (MoH) intervening in Disability Inclusion and Rehabilitation sector, the INECD Program is planning to provide technical and material support to these healthcare facilities with the intention to address the identified gaps and unmet rehabilitation needs as per 2021 STARS report. With guidance and technical support from MoH and Rwanda Biomedical center (RBC), the 2 healthcare facilities have developed a list of priority needs and the technical specifications for each item. It is against this background that the INECD program through Federation Handicap International which is a consortium member, in collaboration with MoH and RBC, is seeking for proposals from reputable and authorized local vendors for the supply of rehabilitation/Assistive technology (AT) equipment and other related consumable for Ruhengeri and Gihundwe hospitals.

Requirement/ Technical Specifications

Please submit your quotation for the supply and delivery of the listed items below.

SPECIFICATION OF TOOLS USED IN ORTHOPEDIC WORKSHOPS

No	Materials	Specification	Unity	Quantity	Unit Price	Total price
01	Tape measure	1mm spacing,Length: 1500mm,Width:20mm, Weight0.016kg	pcs	3
02	Pelvic level	Aluminium with plastic thigh, Length:340mm, Weight:0.260kg	pcs	2
03	Rulers	Stainless steel ,1mm spacing, Length:500-1000mm, Widtgh: 30mm, Thickness:2mm, Weight:0.490-0.980kg	pcs	3
04	Scissors	taylor,Crucible steel,heavy duty quality,painted handle, Length:210-235mm,Weight:0.180-0.240kg	pcs	2
05	Leather cutter	Forged steel,straight with toothed blade,painted handle, Length:230mm,Weight:0.340kg	pcs	2
06	Shoe maker knife	With pointed blade,handle with leather plastic coating,Length:230mm, Weight:0.060kg	pcs	2
07	Surforms half round	Length:250mm,Weight:0.040kg	pcs	12
08	Surforms round	with round blade and handle, Length:250mm, Weight:0.150kg	pcs	2
09	Surforms flat	Length:250mm, Weight:0.040kg	pcs	2
10	Surform rasp holder	without blade, Length:250mm, Weight:0.270kg	pcs	4
11	Goggles	Nylon with folding side protector and adjustable frame, plastic glass colourless	pcs	5
12	Heat protective gloves	Cotton looped fabric,for use with plastics ,impregnated with, flame retardant, with cuff	pairs	6
13	Mixing bowl	made of rubber, Capacity: 0.500kg, weight:0.145kg	pcs	4
14	Wire mesh	Material: Galvanized iron wire,Shape: square ,Application:Liquid Filtration, Screening, Solid-Liquid, Separation, Gas-Liquid Separation, Dry Filtration, Dustproof, Gas Filtration,Type: Primary Filter, Style: Roll, Wire diameter :1 mm – 2 mm	pcs	1
15	Wire brush	four rows, Length:300mm, Weight:0.145kg	pcs	4
16	Allen keys	Chrome-vanadium steel,ball head on one side,nine parts, in plastic pouch, Size:1.2,2,2.5,3,4,5,6,8,10mm, Weight:0.350-0.380kg	sets	2
17	Ring open end wrench	Chrome-vanadium steel,short design,ring end angle at 15 degree,17parts,in transparent bag,from 6to 22 in 1mm increments, Weight:1.565-1.700kg	Sets	2
18	universal pliers	Special tool steel,side piece with PVC coating, Length:140-160mm, Weight:0.120-0.180kg	pc	2
19	drill bits	Right cutting with cylindrical shaft,50parts, in steel box, Ø:1-5.9mm in icrements of 0.1, Weight:0.850kg	Sets	2
20	Glue storage container and brush	Plastic with flat brush for adhesive, varnish 0.450l contents	pcs	2
21	Plaster scoop	plastic,170mm*0.7L	pcs	1
22	Cantilever action end cutting pliers	Special tool steel, side piece with PVC coating, Length:140-160mm	pcs	2
23	Cast scissor 180 mm (lightweigth, plastic handles)	universal, 18cm, toothed edges, for bandage-cloth	pcs	4
24	PLIERS	double action cutting, 180mm	pcs	4
25	Bench vice	Jaw width: 100-140mm Jaw opening: 125-200mm, Hole spacing: 90-145mm Ø: 11-14mm, Weight: 6-18kg, Colour: any	pcs	2
26	CASTING APPARATUS	with full accessories	pcs	2
27	MANUAL SCREW PRESS	MANUAL SCREW PRESS arm 150mm, for inserting tubular rivets	pcs	1
28	PIPE VICE	for pipes 10 to 60mm, 1/8 to 2″, base 185 x 205mm	pcs	4
29	Wooden 3D puzzle toys	Age range:2 to 4, 4 to7,years,8to 10years, 14 and up, Type: other educational toys’ size: 21101.2cm, weight:0.15kg. Different colors and and shape anabling the child to build the puzzle	sets	5
30	Stetoscope	dimension: 12.8×6.34×1.8 inches, item weight: 11.7 ounces	pcs	2
31	Aigybobo toddler toys	age 1-2, wooden shape sorting cubes, and rainbow ring staker classic toys, learning toys for 2 years old , montessori motor skills toys.	sets	2
32	Standing frame	Specification:Bracket material: thick steel pipe, Countertop adjustment range: 102 – 125cm, Breast tray adjustment range: 65-75cm, Backrest adjustment range: 15-20cm, Knee care adjustment range: 35cm, Rated load capacity: 135-150kg Product weight: 25-30kg	pcs	1
33	CP Corner chair	material: wood, size:24 inches, seat: adjustable	pcs	2
34	NBR yoga mat Double Layer	Material: NBR, Brand name: Lifeng, Model number: yoga mat 01, thickness: 6mm/8mm, Size:183610.6cm	pcs	10
Total

Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned Tools used in Orthopedic Workshops:

All documentation, including catalogs, instructions, and operating manuals, shall be in these languages

English or French

Exact Address of Delivery Location

Federation Handicap International KICUKIRO, KK 10 Ave, IMELA HOUSE – 2nd Floor

B.P.747 – Kigali- Rwanda

Administrative Requirements

The vendor is to provide the following as part of his submission:

Business registration
Valid Tax clearance certificate (RRA)
VAT Registration certificate
Valid RSSB clearance certificate
Proof of using EBM system
Non Bunkrupt Certificate
Delivery time
Payment method
Validity of quotation
Acceptation of HI institutional policies

Eligibility

In order to be considered for the award, Vendors must be currently legally operating in Rwanda and the quotation must include all of the following information:

Ability to meet or exceed the Requirements/Technical Specifications outlined in Section B;
Ability to deliver the items specified in Section B no later than the date(s) required.

Submission Instructions

The following information to be included by the vendor in the quotation:

Quoted price for each item specified in Rwandan francs. (This price should be inclusive of all taxes if applicable).
Transport to Ruhengeli Hospital and Gihundwe Hospital
Packaging
Experience with other NGOs and Government institutions
Validity period of offer
Origin of the product
Methods of Payment
Terms of payment
Delivery period after PO issue
The Quotation must be on official letterhead with an authorized signature and stamp
Specifications of the products offered in section B fully addressed
Warranty and information for the product can be included as an attachment to the quotation cover sheet ( if applicable)

Respect of HI Institutional Policies: Disability, Gender and Age, Child protection, anti-fraud and corruption, (Remember to sign on each policy and send them together with your offer).

Electronic submissions must be received at the address specified below by July 6th, 2024, 5:00 PM, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above.

Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org. Quotations should not contain any unnecessary promotional material or elaborate presentation formats. Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.

Proposals submitted through hard copy will not be considered.
Quotations received after that time or at a different address may not be accepted
All quotations and delivery dates shall be valid for a period of ninety 90 days following the submission due date mentioned above.

Evaluation Criteria

HI will award a contract resulting from this solicitation to the responsible vendor whose quote will be the best value for HI, price, and other factors considered. The following factors shall be used to evaluate offers:

Technical capability of the item offered to meet the HI ’s requirements.
Administrative evaluation
Financial evaluation.

Terms and Conditions

Disclaimers

HI reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. HI may cancel the solicitation at any time
HI may reject any or all proposals received.
Issuance of solicitation does not constitute award commitment by HI.
HI reserves the right to disqualify any quotation based on the vendor’s failure to follow solicitation instructions.
HI will not compensate Vendors for their response to the solicitation.
HI reserves the right to issue an award based on the initial evaluation of applications without further discussion.
HI reserves the right to purchase one brand from the proposed brands.
HI may contact Vendors to confirm the contact person, and address, and that the proposal was submitted for this solicitation.
HI may contact listed past performance references without notice to the Vendor. HI also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
By submitting a proposal, the Vendor confirms he/she understands the terms and conditions.
Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.