Request for Quotation (RFQ) for Medical Consumables used in Orthopedic Workshops at Federation Handicap International (HI) | Kigali :Deadline: 06-07-2024

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Request for Quotation (RFQ) for Medical consumables used in orthopedic workshops ref: RFQ/2024/006

Introduction

HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1st 1901, domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.

Preamble

  • HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
  • HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
  • HI is committed to promoting the respect of their dignity and their fundamental rights
  • To that end, HI retains service providers who are reputed for their skills in their field of activity,
  • HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.


Context of activity

Disability inclusion, rehabilitation and assistive Technology is a crosscutting activity implemented by the Inclusive Nutrition and Early childhood Development (INECD) – a Five-Year USAID-Funded Program commonly known as USAID Gikuriro Kuri Bose. The program came as one of the initiatives that would bring solutions to Rwanda’s health systems after the release of the situation assessment of rehabilitation situation report in 2021 (STARS report) showing some gaps and unmet needs in terms of access to good quality Assistive technology (AT) and rehabilitation services in some facilities including Rugengeli and Gihundwe.

As an operational partner of the Ministry of Health (MoH) intervening in Disability Inclusion and Rehabilitation sector, the INECD Program is planning to provide technical and material support to these healthcare facilities with the intention to address the identified gaps and unmet rehabilitation needs as per 2021 STARS report. With guidance and technical support from MoH and Rwanda Biomedical center (RBC), the 2 healthcare facilities have developed a list of priority needs and the technical specifications for each item. It is against this background that the INECD program through Federation Handicap International which is a consortium member, in collaboration with MoH and RBC, is seeking for proposals from reputable and authorized local vendors for the supply of rehabilitation/Assistive technology (AT) equipment and other related consumable for Ruhengeri and Gihundwe hospitals.


Requirement/Technical Specifications 

Please submit your quotation for the supply and delivery of the listed items below.

SPECIFICATION OF MEDICAL CONSUMABLES USED IN ORTHOPEDIC WORKSHOPS

No

Materials

Specification

Unity

Quantity

Unit Price

Total price

01

Adjustable Axillary crutches

adult,medium,aluminium, (154 -174 cm)

pairs

6

02

Adjustable Axillary crutches

child,small, alminium,S

pairs

4

03

Adjustable Elbow cruthes

child,small, alminium,S

pairs

2

04

Adjustable Elbow cruthes

adult,large,aluminium,XL

pairs

3

05

Black leather ,

vegetable-tanned,thicknes:1-1.5mm

feet

600

06

Elastic bandages biflex

16+,Width8cm*L4m

rolls

100

07

Flat Rubber Valve-Automatic-

With seat ring, automatic air outlet and thumb flap, ø 40 mm, Flat Rubber Valve

pcs

30

08

Indelible pencil

Adel Indelible Copying Pencils

boxes

2

09

Linning leather

beige,very thin ,width:1,500mm

feet

800

10

plaster of paris powder

40kg /bag

pairs

20

11

Plasterazoate (Beige)

width=1m length=1m, thickness =10mm

sheet

20

12

Plasterazoate (Beige)

, width=1m length=1m, thickness =6mm

sheet

20

13

Rubber cork

8mm: 1000mmx500mm

sheets

20

14

Stocknette cotton

200mm, roll of 25m

rolls

4

15

Stocknette cotton

80mm, roll of 25m

rolls

8

16

Stocknette cotton

60mmroll of 25m

rolls

8

17

Strap

 velcron , PVC , with loop,brown, 300x25mm

rolls

20

18

Strap

velcron , PVC , with loop,brown, 400x40mm

rolls

10

19

Talcum powder

Sodium sulphate 5kg/box

boxes

3

20

Thermopaper

L 2m,W75cm blue/modern jeans

sheets

4

21

TUBULAR RIVET nickelled brass

1000 pcs

pcs

1000

22

Cosmetic stocking

Brown, terra color

pcs

10

23

Double sided PVC Adhesive tape

Width: 6mm/19mm,Length: 55m

rolls

12

24

Fiber Glass Stockinette

6cmx28.5m

rolls

4

25

Fiber Glass Stockinette

 12cmx12.5m,1kg

rolls

4

26

Fiber Glass Stockinette

15cmx 9.3m,1kg

rolls

4

24

Fiber Glass Stockinette

 10cmx15.6m,1kg

rolls

4

28

Fiber Glass Stockinette

8cmx17.2m,1kd

rolls

4

29

FOOT ADAPTER

M10 with bolted connection

pcs

18

30

FOOT ADAPTER

M8 with bolted connection

pcs

18

31

Hardener for pedilin

0.865kg, 4.600kg, 9.320Kg

botles

10

32

Hardenering Powder

Net content: 0.030Kg, 0.15Kg

packs

45

33

Knee Disarticulation Joint

Knee Disarticulation Joint, stainless steel

pcs

6

34

KNEE Joint Adaptor pyramid

for Modular Tech

pcs

8

35

Lamination Dummy – Plastic/silicone

For socket adapter , For protection of the 4-hole connection during the lamination process

pcs

28

36

Lock tight glue

Heavy Duty Threadlocker, 0.2 oz, Blue 242, Single

botles

6

37

Measuring cup

20-40ml

packs

4

38

Micro balloon, white

Net content: 1Kg

packs

10

39

Modular clamp adapter straigt

Aluminium W limit125kg,M8x16

pcs

14

40

Modular Clamp Adapter,

IB-ER Tube Clamp Adapter 30mm Angled 10 to Pyramid Receiver Weight Limit 125kg

pcs

10

41

Nylon skockinette

8cmx26.3m

rolls

4

42

Nylon skockinette

10cmx21.7m

rolls

4

43

Nylon skockinette

12cmx37m

rolls

4

44

Nylon skockinette

15cmx27m

rolls

4

45

Orthocryl Lamination Resin

Net content: 0.900Kg, 4.6Kg, 25Kg

botles

36

46

Orthocryl Sealing Resin

Net content: 0.900Kg, 4.6Kg, 25Kg

botles

10

47

Pedilen rigid foam

Swelling factor 6.5 times 0.865kg, 4.600kg, 9.320Kg

botles

10

48

Perlon Stockinette, White

8cmx20.8m

rolls

4

49

Perlon Stockinette, White

10cmx37m

rolls

4

50

Perlon Stockinette, White

12cmx33.3m,

rolls

4

51

Perlon Stockinette, White

15cmx27m

rolls

4

52

Pneumatic Knee joint

Tube Clamp (30 mm diameter,Aluminum,150 degrees

pcs

5

53

Polyester Stockinette, white

8cmx41m

rolls

4

54

Polyester Stockinette, white

10cmx36m

rolls

4

55

Polyester Stockinette, white

12cmx33m

rolls

4

56

Polyester Stockinette, white

15cmx26m

rolls

4

57

Polyethylene adhesive tape(3M)

width: 25mm, Length: 33m

pcs

10

58

Polyethylene adhesive tape(TESA)

width: 25mm, Length: 50m

pcs

12

59

Putty

Size14,2.5kg

kg

4

60

PVA Bags for TF Pqt of 10PC

70x25x5cm,

pcs

10

61

PVA Bags for TF Pqt of 10PC

100x19x5cm

pcs

10

62

PVA Bags for TF Pqt of 10PC

130x26x5cm,

pcs

10

63

PVA Bags for TF Pqt of 10PC

100x26x6cm

pcs

10

64

PVA Bags for TT Pqt of 10PC

 70x19x5cm,

pcs

10

65

Pyramid adapter knee joint

 1x Hexagonal Nut, Sstainless steelS, M8

pcs

10

66

Resin pigment Paste Tera color

Color: tan beige, Net content: 0.200Kg, 0.250kg

botles

45

67

Rotatable lamination anchor,

3 prongs, with pyramid Length, 80mm,100mm,120mm

pcs

12

68

Rotatable Socket Adapter

Stainless steel,body weight limit 150kg,H 26mm

pcs

10

69

Single axis prosthetic knee joint

Stainless steel, Weight390g,load weight 125g, bending angle 120degree

pcs

7

70

Socket Adapt.with Pyramid

stainless steel,max.body weight125kg,pdt weight180g,H 15mm

pcs

12

71

Socket Attachment Block

Stamp Circ 400 mm,Pdt W160 g,Aluminum,W limit100 kg,4 mm

pcs

4

72

Socket Attachment Block

Stamp Circ320mm,Pdt W135g,Al,W limit100kg,H4mm

pcs

4

73

Socket Attachment Block

Stamp Circ250mm,Pdt W115g,Al,Wlimit 100kg,H4mm

pcs

2

74

Socket Head Bolt-Titanium-

For height reduction

pcs

10

75

Transfemoral Foam Cover

Transfemoral

pcs

10

76

Transtibial foam cover

Transtibial

pcs

9

77

Tube Adapter

Ø 30mm (min. 97mm max. 232mm) Aluminium made

pcs

10

78

Tube Adapter

Ø 30mm (min. 97mm max. 472mm) Aluminium made

pcs

10

79

Tube Clamp Adapter

10° angle, Ø 30mm (system height 34mm) Aluminium made

pcs

10

80

SACH foot

W15Okg,brown,right&left,24cm

pcs

4

81

SACH foot

W15Okg,brown,right&left,25cm

pcs

4

82

SACH foot

W15Okg,brown,right&left,26cm

pcs

4

83

SACH foot

W15Okg,brown,right&left,27cm

pcs

4

84

Tubular rivets

(males and females)

pairs

2000

Total




Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned Medical consumable used in Orthopedic workshops:

All documentation, including catalogs, instructions, and operating manuals, shall be in these languages

English or French

Exact Address of Delivery Location

Federation Handicap International KICUKIRO, KK 10 Ave, IMELA HOUSE – 2nd Floor

B.P.747 – Kigali- Rwanda

Administrative Requirements

The vendor is to provide the following as part of his submission:

  • Business registration
  • Valid Tax clearance certificate (RRA)
  • VAT Registration certificate
  • Valid RSSB clearance certificate
  • Proof of using EBM system
  • Delivery time
  • Payment method
  • Validity of quotation
  • Non Bankrupt certificate
  • Acceptation of HI institutional policies

Eligibility

In order to be considered for the award, Vendors must be currently legally operating in Rwanda and the quotation must include all of the following information:

  • Ability to meet or exceed the Requirements/Technical Specifications outlined in Section B;
  • Ability to deliver the items specified in Section B no later than the date(s) required.


Submission Instructions

The following information to be included by the vendor in the quotation:

  1. Quoted price for each item specified in Rwandan francs. (This price should be inclusive of all taxes if applicable).
  2. Transport of material to Ruhengeli Hospital and Gihundwe Hospital
  3. Packaging
  4. Experience with other NGOs and Government institutions
  5. Validity period of offer
  6. Origin of the product
  7. Methods of Payment
  8. Terms of payment
  9. Delivery period after PO issue
  10. The Quotation must be on official letterhead or our Quotation cover sheet with an authorized signature and stamp
  11. Specifications of the products offered in section B fully addressed
  12. Warranty and information for the product can be included as an attachment to the quotation cover sheet (if applicable)

Respect of HI Institutional Policies: Disability, Gender and Age, Child protection, anti-fraud and corruption, (Remember to sign on each policy and send them together with your offer).

Electronic submissions must be received at the address specified below by July 6th, 20245:00 PM, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above.

Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org. Quotations should not contain any unnecessary promotional material or elaborate presentation formats. Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.

  • Proposals submitted through hard copy will not be considered.
  • Quotations received after that time or at a different address may not be accepted
  • All quotations and delivery dates shall be valid for a period of ninety 90 days following the submission due date mentioned above.

Evaluation Criteria

HI will award a contract resulting from this solicitation to the responsible vendor whose quote will be the best value for HI, price, and other factors considered. The following factors shall be used to evaluate offers:

  • Technical capability of the item offered to meet the HI ’s requirements.
  • Administrative evaluation
  • Financial evaluation.

Terms and Conditions

Disclaimers

  • HI reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. HI may cancel the solicitation at any time
  • HI may reject any or all proposals received.
  • Issuance of solicitation does not constitute award commitment by HI.
  • HI reserves the right to disqualify any quotation based on the vendor’s failure to follow solicitation instructions.
  • HI will not compensate Vendors for their response to the solicitation.
  • HI reserves the right to issue an award based on the initial evaluation of applications without further discussion.
  • HI reserves the right to purchase one brand from the proposed brands.
  • HI may contact Vendors to confirm the contact person, and address, and that the proposal was submitted for this solicitation.
  • HI may contact listed past performance references without notice to the Vendor. HI also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
  • By submitting a proposal, the Vendor confirms he/she understands the terms and conditions.
  • Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.

Melanie GEISER

Country manager











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