Request for Quotation (RFQ) for Medical Consumables used in Orthopedic Workshops at Federation Handicap International (HI) | Kigali :Deadline: 06-07-2024

June 22, 2024

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Request for Quotation (RFQ) for Medical consumables used in orthopedic workshops ref: RFQ/2024/006

Introduction

HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1^st 1901, domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.

Preamble

HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
HI is committed to promoting the respect of their dignity and their fundamental rights
To that end, HI retains service providers who are reputed for their skills in their field of activity,
HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.

Context of activity

Disability inclusion, rehabilitation and assistive Technology is a crosscutting activity implemented by the Inclusive Nutrition and Early childhood Development (INECD) – a Five-Year USAID-Funded Program commonly known as USAID Gikuriro Kuri Bose. The program came as one of the initiatives that would bring solutions to Rwanda’s health systems after the release of the situation assessment of rehabilitation situation report in 2021 (STARS report) showing some gaps and unmet needs in terms of access to good quality Assistive technology (AT) and rehabilitation services in some facilities including Rugengeli and Gihundwe.

As an operational partner of the Ministry of Health (MoH) intervening in Disability Inclusion and Rehabilitation sector, the INECD Program is planning to provide technical and material support to these healthcare facilities with the intention to address the identified gaps and unmet rehabilitation needs as per 2021 STARS report. With guidance and technical support from MoH and Rwanda Biomedical center (RBC), the 2 healthcare facilities have developed a list of priority needs and the technical specifications for each item. It is against this background that the INECD program through Federation Handicap International which is a consortium member, in collaboration with MoH and RBC, is seeking for proposals from reputable and authorized local vendors for the supply of rehabilitation/Assistive technology (AT) equipment and other related consumable for Ruhengeri and Gihundwe hospitals.

Requirement/Technical Specifications

Please submit your quotation for the supply and delivery of the listed items below.

SPECIFICATION OF MEDICAL CONSUMABLES USED IN ORTHOPEDIC WORKSHOPS

No	Materials	Specification	Unity	Quantity	Unit Price	Total price
01	Adjustable Axillary crutches	adult,medium,aluminium, (154 -174 cm)	pairs	6
02	Adjustable Axillary crutches	child,small, alminium,S	pairs	4
03	Adjustable Elbow cruthes	child,small, alminium,S	pairs	2
04	Adjustable Elbow cruthes	adult,large,aluminium,XL	pairs	3
05	Black leather ,	vegetable-tanned,thicknes:1-1.5mm	feet	600
06	Elastic bandages biflex	16+,Width8cm*L4m	rolls	100
07	Flat Rubber Valve-Automatic-	With seat ring, automatic air outlet and thumb flap, ø 40 mm, Flat Rubber Valve	pcs	30
08	Indelible pencil	Adel Indelible Copying Pencils	boxes	2
09	Linning leather	beige,very thin ,width:1,500mm	feet	800
10	plaster of paris powder	40kg /bag	pairs	20
11	Plasterazoate (Beige)	width=1m length=1m, thickness =10mm	sheet	20
12	Plasterazoate (Beige)	, width=1m length=1m, thickness =6mm	sheet	20
13	Rubber cork	8mm: 1000mmx500mm	sheets	20
14	Stocknette cotton	200mm, roll of 25m	rolls	4
15	Stocknette cotton	80mm, roll of 25m	rolls	8
16	Stocknette cotton	60mmroll of 25m	rolls	8
17	Strap	velcron , PVC , with loop,brown, 300x25mm	rolls	20
18	Strap	velcron , PVC , with loop,brown, 400x40mm	rolls	10
19	Talcum powder	Sodium sulphate 5kg/box	boxes	3
20	Thermopaper	L 2m,W75cm blue/modern jeans	sheets	4
21	TUBULAR RIVET nickelled brass	1000 pcs	pcs	1000
22	Cosmetic stocking	Brown, terra color	pcs	10
23	Double sided PVC Adhesive tape	Width: 6mm/19mm,Length: 55m	rolls	12
24	Fiber Glass Stockinette	6cmx28.5m	rolls	4
25	Fiber Glass Stockinette	12cmx12.5m,1kg	rolls	4
26	Fiber Glass Stockinette	15cmx 9.3m,1kg	rolls	4
24	Fiber Glass Stockinette	10cmx15.6m,1kg	rolls	4
28	Fiber Glass Stockinette	8cmx17.2m,1kd	rolls	4
29	FOOT ADAPTER	M10 with bolted connection	pcs	18
30	FOOT ADAPTER	M8 with bolted connection	pcs	18
31	Hardener for pedilin	0.865kg, 4.600kg, 9.320Kg	botles	10
32	Hardenering Powder	Net content: 0.030Kg, 0.15Kg	packs	45
33	Knee Disarticulation Joint	Knee Disarticulation Joint, stainless steel	pcs	6
34	KNEE Joint Adaptor pyramid	for Modular Tech	pcs	8
35	Lamination Dummy – Plastic/silicone	For socket adapter , For protection of the 4-hole connection during the lamination process	pcs	28
36	Lock tight glue	Heavy Duty Threadlocker, 0.2 oz, Blue 242, Single	botles	6
37	Measuring cup	20-40ml	packs	4
38	Micro balloon, white	Net content: 1Kg	packs	10
39	Modular clamp adapter straigt	Aluminium W limit125kg,M8x16	pcs	14
40	Modular Clamp Adapter,	IB-ER Tube Clamp Adapter 30mm Angled 10 to Pyramid Receiver Weight Limit 125kg	pcs	10
41	Nylon skockinette	8cmx26.3m	rolls	4
42	Nylon skockinette	10cmx21.7m	rolls	4
43	Nylon skockinette	12cmx37m	rolls	4
44	Nylon skockinette	15cmx27m	rolls	4
45	Orthocryl Lamination Resin	Net content: 0.900Kg, 4.6Kg, 25Kg	botles	36
46	Orthocryl Sealing Resin	Net content: 0.900Kg, 4.6Kg, 25Kg	botles	10
47	Pedilen rigid foam	Swelling factor 6.5 times 0.865kg, 4.600kg, 9.320Kg	botles	10
48	Perlon Stockinette, White	8cmx20.8m	rolls	4
49	Perlon Stockinette, White	10cmx37m	rolls	4
50	Perlon Stockinette, White	12cmx33.3m,	rolls	4
51	Perlon Stockinette, White	15cmx27m	rolls	4
52	Pneumatic Knee joint	Tube Clamp (30 mm diameter,Aluminum,150 degrees	pcs	5
53	Polyester Stockinette, white	8cmx41m	rolls	4
54	Polyester Stockinette, white	10cmx36m	rolls	4
55	Polyester Stockinette, white	12cmx33m	rolls	4
56	Polyester Stockinette, white	15cmx26m	rolls	4
57	Polyethylene adhesive tape(3M)	width: 25mm, Length: 33m	pcs	10
58	Polyethylene adhesive tape(TESA)	width: 25mm, Length: 50m	pcs	12
59	Putty	Size14,2.5kg	kg	4
60	PVA Bags for TF Pqt of 10PC	70x25x5cm,	pcs	10
61	PVA Bags for TF Pqt of 10PC	100x19x5cm	pcs	10
62	PVA Bags for TF Pqt of 10PC	130x26x5cm,	pcs	10
63	PVA Bags for TF Pqt of 10PC	100x26x6cm	pcs	10
64	PVA Bags for TT Pqt of 10PC	70x19x5cm,	pcs	10
65	Pyramid adapter knee joint	1x Hexagonal Nut, Sstainless steelS, M8	pcs	10
66	Resin pigment Paste Tera color	Color: tan beige, Net content: 0.200Kg, 0.250kg	botles	45
67	Rotatable lamination anchor,	3 prongs, with pyramid Length, 80mm,100mm,120mm	pcs	12
68	Rotatable Socket Adapter	Stainless steel,body weight limit 150kg,H 26mm	pcs	10
69	Single axis prosthetic knee joint	Stainless steel, Weight390g,load weight 125g, bending angle 120degree	pcs	7
70	Socket Adapt.with Pyramid	stainless steel,max.body weight125kg,pdt weight180g,H 15mm	pcs	12
71	Socket Attachment Block	Stamp Circ 400 mm,Pdt W160 g,Aluminum,W limit100 kg,4 mm	pcs	4
72	Socket Attachment Block	Stamp Circ320mm,Pdt W135g,Al,W limit100kg,H4mm	pcs	4
73	Socket Attachment Block	Stamp Circ250mm,Pdt W115g,Al,Wlimit 100kg,H4mm	pcs	2
74	Socket Head Bolt-Titanium-	For height reduction	pcs	10
75	Transfemoral Foam Cover	Transfemoral	pcs	10
76	Transtibial foam cover	Transtibial	pcs	9
77	Tube Adapter	Ø 30mm (min. 97mm max. 232mm) Aluminium made	pcs	10
78	Tube Adapter	Ø 30mm (min. 97mm max. 472mm) Aluminium made	pcs	10
79	Tube Clamp Adapter	10° angle, Ø 30mm (system height 34mm) Aluminium made	pcs	10
80	SACH foot	W15Okg,brown,right&left,24cm	pcs	4
81	SACH foot	W15Okg,brown,right&left,25cm	pcs	4
82	SACH foot	W15Okg,brown,right&left,26cm	pcs	4
83	SACH foot	W15Okg,brown,right&left,27cm	pcs	4
84	Tubular rivets	(males and females)	pairs	2000
Total

Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned Medical consumable used in Orthopedic workshops:

All documentation, including catalogs, instructions, and operating manuals, shall be in these languages

English or French

Exact Address of Delivery Location

Federation Handicap International KICUKIRO, KK 10 Ave, IMELA HOUSE – 2nd Floor

B.P.747 – Kigali- Rwanda

Administrative Requirements

The vendor is to provide the following as part of his submission:

Business registration
Valid Tax clearance certificate (RRA)
VAT Registration certificate
Valid RSSB clearance certificate
Proof of using EBM system
Delivery time
Payment method
Validity of quotation
Non Bankrupt certificate
Acceptation of HI institutional policies

Eligibility

In order to be considered for the award, Vendors must be currently legally operating in Rwanda and the quotation must include all of the following information:

Ability to meet or exceed the Requirements/Technical Specifications outlined in Section B;
Ability to deliver the items specified in Section B no later than the date(s) required.

Submission Instructions

The following information to be included by the vendor in the quotation:

Quoted price for each item specified in Rwandan francs. (This price should be inclusive of all taxes if applicable).
Transport of material to Ruhengeli Hospital and Gihundwe Hospital
Packaging
Experience with other NGOs and Government institutions
Validity period of offer
Origin of the product
Methods of Payment
Terms of payment
Delivery period after PO issue
The Quotation must be on official letterhead or our Quotation cover sheet with an authorized signature and stamp
Specifications of the products offered in section B fully addressed
Warranty and information for the product can be included as an attachment to the quotation cover sheet (if applicable)

Respect of HI Institutional Policies: Disability, Gender and Age, Child protection, anti-fraud and corruption, (Remember to sign on each policy and send them together with your offer).

Electronic submissions must be received at the address specified below by July 6th, 2024, 5:00 PM, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above.

Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org. Quotations should not contain any unnecessary promotional material or elaborate presentation formats. Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.

Proposals submitted through hard copy will not be considered.
Quotations received after that time or at a different address may not be accepted
All quotations and delivery dates shall be valid for a period of ninety 90 days following the submission due date mentioned above.

Evaluation Criteria

HI will award a contract resulting from this solicitation to the responsible vendor whose quote will be the best value for HI, price, and other factors considered. The following factors shall be used to evaluate offers:

Technical capability of the item offered to meet the HI ’s requirements.
Administrative evaluation
Financial evaluation.

Terms and Conditions

Disclaimers

HI reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. HI may cancel the solicitation at any time
HI may reject any or all proposals received.
Issuance of solicitation does not constitute award commitment by HI.
HI reserves the right to disqualify any quotation based on the vendor’s failure to follow solicitation instructions.
HI will not compensate Vendors for their response to the solicitation.
HI reserves the right to issue an award based on the initial evaluation of applications without further discussion.
HI reserves the right to purchase one brand from the proposed brands.
HI may contact Vendors to confirm the contact person, and address, and that the proposal was submitted for this solicitation.
HI may contact listed past performance references without notice to the Vendor. HI also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
By submitting a proposal, the Vendor confirms he/she understands the terms and conditions.
Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.