Assignment title: Project Manager
Location: Onsite in Kigali, Rwanda
Job Type: Contract
Duration of Assignment: 12 months with the possibility of extension based on performance
Number of Positions: 1
About Us
The Ministry of Agriculture and Animal Resources (MINAGRI) is spearheading the development of the Agriculture Management Information System (AMIS) as the Digital Public Infrastructure for Rwanda’s agriculture sector. Agriculture is a cornerstone of Rwanda’s economy, contributing significantly to the country’s GDP (25–27%), providing employment to a large portion of the population, and ensuring food security. AMIS will offer centralized registries of data, services for farmers and practitioners, support data-driven policymaking, and foster innovation. MINAGRI seeks talented and experienced individuals to help implement and deliver this crucial part of Rwanda’s National Strategy for Transformation (NST2).
Role Overview
As a Project Manager, you will be responsible for managing tasks, timelines, and deliverables to ensure the successful execution of the AMIS platform. Your role involves coordinating the work of cross-functional teams, monitoring project progress, and ensuring that deliverables are achieved on time, within scope, and in alignment with stakeholder expectations. You will also provide regular updates to leadership and key stakeholders, ensuring transparency and accountability throughout the project lifecycle.
Key Responsibilities
- Develop and maintain a detailed project plan outlining tasks, timelines, milestones, and deliverables.
- Manage project timelines and budgets, ensuring resources are allocated effectively and deliverables are met on schedule.
- Break down the project into actionable tasks, assign responsibilities, and track their completion.
- Oversee the timely execution of project tasks, ensuring all milestones and deliverables are met as per the agreed schedule.
- Monitor project performance and progress, using project management tools to manage schedules and workflows effectively.
- Identify risks and bottlenecks, develop mitigation strategies, and escalate issues as necessary to keep the project on track.
- Coordinate and facilitate regular status meetings with team members and stakeholders to review progress, challenges, and next steps.
- Provide clear, periodic status updates and reports to leadership and stakeholders, highlighting progress, risks, and any changes to the project scope or timeline.
- Ensure resources (personnel, tools, and infrastructure) are allocated effectively to achieve project goals.
- Collaborate closely with cross-functional teams, including developers, designers, analysts, and external partners, to ensure alignment and smooth execution of tasks.
- Manage relationships with external vendors or partners, ensuring their deliverables align with project goals and timelines.
- Ensure all project deliverables meet quality standards and align with stakeholder expectations.
- Promote adherence to project management best practices and methodologies to ensure efficiency and accountability.
Qualifications
Education & Experience:
- Sc. in Business Administration, Computer Science, or a related field.
- At least 3 years of experience in project management, with a focus on managing tasks, timelines, and deliverables.
- Experience working with large, cross-functional teams and coordinating efforts across multiple departments.
- Proven track record of delivering projects on time and within scope.
Skills & Competencies:
- Proficiency in creating and maintaining detailed project plans with clear tasks, milestones, and deliverables.
- Strong organizational skills and attention to detail to manage complex timelines and multiple moving parts.
- Extensive experience with project management tools like Microsoft Project, JIRA, Trello, or similar platforms.
- Ability to prioritize tasks, delegate effectively, and ensure timely delivery of all project phases.
- Skilled in identifying potential challenges or risks and proactively developing solutions to address them.
- Excellent written and verbal communication skills to provide clear updates and instructions to teams and stakeholders.
- Strong facilitation skills for running productive meetings and ensuring team alignment.
- Proven ability to engage with diverse stakeholders, including government officials, technical teams, and external partners, to manage expectations and maintain alignment.
Professional Certifications:
- Project Management Professional (PMP) – Required.
- Agile or Scrum certification is an advantage.
Work Environment
At MINAGRI, we foster a collaborative and inclusive work environment that values innovation, dedication, and excellence. As a Project Manager, you will:
- Onsite Availability: Full-time onsite presence in Kigali, Rwanda, is required to ensure seamless collaboration with the team and stakeholders.
- Reporting Structure: Report directly to the assigned line manager, with oversight provided by the Chief Digital Officer at MINAGRI.
- Focused Leadership: Take charge of tasks, timelines, and deliverables, ensuring the successful execution of all project phases.
- Stakeholder Engagement: Collaborate with technical teams, and external partners to achieve project success.
- Supportive Culture: Benefit from a culture that encourages knowledge sharing, continuous learning, and professional growth.
Expected Deliverables and Timelines
- Monthly Progress Report:
At the end of each month, the consultant shall submit a set of deliverables to the Chief Digital Officer for the agriculture sector. The consultant must provide Quality and timely work outputs approved by the supervisor. This includes the following reports:
- Detail completed activities in line with the monthly work plan.
- Highlight planned activities for the next period.
- Explain any uncompleted tasks and reasons for delays.
- Outline encountered constraints.
- Provide recommendations for improvement and the plan for the upcoming month.
- Quarterly Progress Report: Every three months, the consultant must submit a progress report summarizing key achievements in line with the assignment’s terms of reference, the project’s quarterly work plan, and the overall work plan.
- Ad-Hoc Reports: The consultant may be required to prepare and submit additional reports as requested by the Chief Digital Officer or the delegated line manager.
Reporting Arrangements
The consultant shall report to the Chief Digital Officer, who will oversee and approve the deliverables. The Chief Digital Officer may delegate part or full responsibility to another member of the Digital Office.
How to Apply
Interested applicants must submit the following required documents:
- Notarized Diploma or Equivalent
- Relevant Certificates
- Updated CV
- Proof of Experience– Proven experience with certificates of good completion on the similar nature of the assignment
- Technical Proposal– Follow the provided template available in the advertised tender documents
- Detailed Remuneration Cost Proposal
The Evaluation criteria
Evaluation Criteria Breakdown is as follow:
| Category | Points | Criteria |
| Academic Qualifications & Certifications | 20 | – Academic qualification (10 pts)
– All required professional certifications (10 pts) – No additional points for optional certificates |
| Relevant work experience & skills (demonstrated in CV & past projects in technical proposal) | 40 | – Years of experience in a similar role (15 pts)
– Expertise in key skills required for the role (10 pts) – Familiarity with industry tools, technologies, or methodologies (10 pts) – Experience working with agriculture-related digital platforms/solutions (5pts) |
| Technical Proposal (Approach, Problem-Solving, and Understanding of Role) | 20 | – Clear and structured problem-solving approach (10 pts)
– Demonstrated understanding of role expectations (10 pts) |
| Proof of Experience (Certificate of Good Completion, Recommendation Letters, References, Portfolio, Git Repositories, etc.) | 20 | – Certificate of Good Completion, Recommendation letter or strong references from previous employers or clients (10 pts)
– Portfolio, Git Repositories, case studies, or public contributions (10 pts) |
Only candidates who have obtained 70 points or more will be subject to further consideration. All consultants will be ranked in descending order and the first one on the list shall be asked to submit the financial proposal and invited contract negotiations and retained for the assignment if the proposed professional fees fall within the limits of the available budget. The same process will continue with the next ranked consultant if the negotiations fail to result in an acceptable contract.
The selected consultant shall be awarded a contract of twelve (12) months that may be renewed upon satisfactory performance as may be subsequently agreed upon by the parties in writing.
During negotiations, the client will agree with the consultant on the monthly payment inclusive of applicable taxes by the government of Rwanda.
Note:
- Technical proposals must not contain any financial information.
- Interested applicant who are not registered in the E-Procurement System are advised to register to be able to submit their expressions of interest
- MINAGRI is an equal opportunity employer. We encourage applicants from all backgrounds to apply.
Click here to visit the website source
