Job Description
– Receive and check incoming and outgoing mails ;
– Record incoming and outgoing mails;
– Scan and submit incoming mails through E-mboni system;
– Ensure timely distribution of all Incoming/outgoing mails
– Facilitate Ministry staff to access documents;
– Ensure the security of the Ministry’ correspondences and stamp;
– Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
– Maintain a current and accurate filing system;
– Ensure timely filling of documents;
– Take minutes of meetings chaired by Director Administration and Finance and file.
– Receive and answer telephone calls and orient them accordingly;
– Receive Ministry ‘clients/visitors and provide orientation.
Minimum Qualifications
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Information Science
0 Year of relevant experience
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Bachelor’s Degree in Library Studies
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
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Knowledge of office administration
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Bookkeeping skills
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Ability to use discretion and maintain confidentiality
