Receptionist at World Relief Rwanda (WRR) (Deadline:December 22nd, 2021)

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit a qualified and well-experienced candidate to fill the position of Receptionist. The job description and other requirements for this position are as follows:

 Job Description

Specific Duties and Responsibilities:

Assist in general office administration:

• Assist in front office administration by welcoming and guiding visitors.
• Provide front-line services, receive and screen mails and calls in a polite and proactive

manner.

• Make outgoing telephone calls when required.
• Receive and record documents, which may be delivered to the office, ensuring that these are distributed to the respective addressee.
• Receive messages for staff members and transmit them to the relevant staff members on time.
• Type letters and other correspondences for the office as required.

Administration of the Office Kitchen:

• Ensure the office kitchen is properly managed and used responsibly by staff
• Ensure kitchen supplies are ordered in time and stocks are replenished
• Ensure kitchen assets are used responsibly, maintained, and functional for office use.

 Office Maintenance:

• Supervise the cleaning staff in accordance with established office procedures or provisions of the cleaning service provider contract.
• Monitor office cleaning/maintenance to ensure the quality of cleaning services.
• Assist in management of cleaning and kitchen supplies ensuring supplies are ordered, and stocks updated in a timely manner.

Clerical support:

• Assist with photocopy/scanning of office materials as guided and coordinated through the supervisor.
• Assist with management of office documents/files as guided and coordinated through the supervisor.

Assist in Procurement/Accounting/Finance/Administration/Human Resources Administration:

• Assist as needed by executing support tasks in purchasing of goods and services for the office and project.
• Assist as needed the finance management team by executing tasks related to bookkeeping, etc.
• Assist as needed in Human Resources Administration by executing any tasks that may be assigned.
• Perform any other duties related to the above responsibilities as assigned by the supervisor.

 Qualifications:

• A Bachelor’s Degree in Business Administration, Public Administration, Procurement, or any related field.
• At least 1-year experience working in an established company or organization executing similar administrative support functions.
• Excellent interpersonal skills, communication skills in English and Kinyarwanda.
• Demonstrated intermediate skills in Microsoft Office Suite applications, including Word, Excel, and PowerPoint.
• Demonstrated ability to work in a diverse team.
• Ability to identify and resolve operational constraints.
• Ability to work independently, prioritize tasks, and to take initiative.
• Experience of handling diverse range of complex situation.

• Able to stay in alignment with the mission, vision, and values of World Relief.

 How to apply:

If you are interested and qualified for this position,

• Please submit application letter addressed to the Country Director, copy of notified Degree, comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16^th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
• Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22^nd, 2021, consider your application unsuccessful.
• Note that submitted applications are not returned to applicants.

Done at Kigali on December 7^th, 2021

Jacqueline Mukashema

Director of Administration and Finance