Job description
-Thoroughly scrutinize documents submitted by clients to determine eligibility with any relevant regulations as well as ensure absence of fraud;
-Interview clients to ensure that they understand the legal documents they are submitting & to assess the authenticity of their intentions
-Witness, verify and authenticate signatures for reviewed and approved documentation;
-Sign approved documents and affix stamps and seals on them;
-Maintain well organised and secure records of all notarised documentation and ensure their availability to the relevant stakeholders;
-Create and maintain liaison with the relevant authorities to acquire legal papers, stamps, and seals;
-Ensure that all stamps, seals, and papers are kept safely under lock and key
-Ascertain that signatories are not being coerced into signing a document and report any violations as soon as they arise
-Implement excellent provision of notary services-ensure accuracy and timely processing of all submitted documents;
-Compile, analyze and report statistical data collected from received and processed inquiries;
-Any other relevant duties that may be assigned to him by the hierarchical supervisor.
Minimum Qualifications
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Degree in Law with Diploma in Legal Practice
3 Years of relevant experience
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Master’s Degree in Law with Diploma in Legal Practice
1 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Proficiency in French and Kinyarwanda is an added advantage;
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Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
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Highly organized with ability to multitask and work well in a fast-paced environment
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High levels of impartiality and integrity to detect and report any instances of fraud
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Ability to keep data organized, well protected and available to relevant users
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Strong communication skills to engage with clients on requirements and outcomes of submitted documentation.
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Reliability and attention to detail
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Ability to maintain discretion and confidentiality
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Required relevant experience
