Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with some form of disability.
FUNCTION
The Project Manager will be responsible for the overall management of the project which includes: efficient management of project resources; review and approve project plans and budgets and monitoring expenditures; supervision of field operations; procurement; supervision of monitoring and evaluation; and ensuring quality control and timeliness of all deliverables as required. S/he will also be responsible for the successful launch and implementation of a six-year project “the Partnerships for Resilient and Inclusive Small livestock Markets-PRISM” that is co-funded by the International Fund for Agricultural Development (IFAD) and Heifer International (HPI). The Project Manager will work closely with the Rwanda Agriculture and Animal Resources Board (RAB), Single Project Implementation Unit (SPIU), Heifer country program teams, and the IFAD country team as occasion demands to facilitate the implementation of the project.
Throughout the implementation, the Project Manager will maintain active engagement with the Local Governments in the fifteen (15) target Districts and coordinate engagement with other stakeholders both at the local and central levels as occasion demands to facilitate the implementation of the PRISM project. S/he will ensure full compliance with the donor contract and regulations and will oversee the project reporting process to Heifer International, IFAD and to the Government of Rwanda as per the requirements of the project (Monthly, quarterly, annual reports; evaluation report and end of project report). S/he will oversee performance management of all project staff working exclusively in his/her project and will ensure timely reporting on the progress of the project and its financial status.
ESSENTIAL CHARACTER TRAITS
Respect, accountability, Good stewardship, Credibility, excellence, analytical ability, Teachable, interpersonal skills and proactive, problem-solving, Humility, Flexibility, Enthusiasm, Dependability, Creativity, and Team player
RESPONSIBILITIES & DELIVERABLES
A. Project Management and program effectiveness (50%).
- Provide overall leadership and management of the Project including technical, administrative, operational, and logistical direction of the project.
- Provide guidance and support to project teams through periodic planning and reviews as well as implementation.
- Collaborate with the Programs team and relevant departments (MEL and Finance) to ensure timely submission and review and dissemination of project information and reports.
- Lead the Annual Planning & Review Process and ensure quality implementation of approved Annual Work Plans and Budgets
- Review and approve (Technical and financial) monthly, quarterly, semi-annual and annual reports as per project reporting requirements;
- On a quarterly basis, ensure that the performance-coaching logs are maintained and updated for all project staff;
- Coach and ensure that all staff carries out their assignments to achieve individual and project targets, including timely completion of staff performance review.
B. Reporting and Compliance (20%).
- Ensure compliance with donor requirements and Heifer’s internal policies and procedures, including, but not limited to, timely reporting on technical and financial progress reports, periodic project reviews, and documentation of learnings and sharing.
- Hold project Teams to the highest standards of accountability.
- Ensure that all project staff meet their performance targets including but not limited to timely submission of the monthly, quarterly, semester, and annual reports, work plans and etc;
- On a quarterly basis, ensure that the project success stories and lessons learned are documented and disseminated;
C. Partnership and Engagement (25%)
- Establish plans for multi-stakeholders engagement and learnings, including the creation of appropriate fora for key stakeholders and facilitate knowledge sharing.
- Develop strategies of capturing and processing sharing knowledge from the project to CPO management for review and approval;
- Participate in quarterly, semi-annual and annual planning meetings with stakeholders;
- Develop and review the project exit strategy in the first 12 months of the project.
D. May perform other job-related duties as assigned (5%)
- Any other job-related tasks assigned by the line manager or Country Director
Minimum Requirements
- Bachelor’s degree in Animal Sciences (Veterinary Medicine, Animal Productions, Rural Development or related fields) plus a minimum of seven (7) years project management experience in the Agriculture Sector of which, at least 3 years implementing related projects in East Africa.
Preferred Requirements
- Master’s degree in the fields of Project Management, Agricultural sciences (Veterinary Medicine, Animal Production), and Rural Development or other related fields, plus five (5) years working experience in the Sector of which, at least 2 years implementing related projects in Rwanda.
- Proven experience in building the capacity of partner institutions, manage knowledge, measure progress and plan and innovate within the industry.
- Demonstrate experience in conducting business, investments analyses and capital budgeting and sufficient evidence on how the results were used to develop potentially viable business ideas and subsequently tangible businesses.
- Demonstrate project report writing and donor reporting experience.
- Demonstrate experience in project management including donor project budgets management.
Most Critical Proficiencies
- Experience managing large projects funded by major bilateral and multilateral donors.
- Good understanding of the different agricultural commodity value chains in general and small livestock value chain in particular.
- Experience working with producer organizations comprising of youth, women and men smallholder farmers.
- Strong leadership, teamwork, mentoring and coaching skills.
- Proven interpersonal and communication skills.
- Proven track record in generating innovative solutions in work situations; utilizing different and novel ways to deal with work problems and address opportunities.
- Knowledge of income and expense budget preparation and monitoring.
- Fluent in English and Kinyarwanda.
- Exceptional writing skills.
- Experience in farming, crops and livestock is also needed.
- MS-Office: Word, Excel, Powerpoint and Microsoft Project.
Essential Job Functions and Physical Demands
- Ability to work with sensitive information and maintain confidentiality.
- Demonstrate a high degree of honesty and integrity.
- Willingness to travel as per position demand.
- Ability to work independently ability to work with a flexible schedule.
- Ability to perform income and expense budget preparation and monitoring.
- Sensitivity in working with multiple cultures, beliefs, and Gender Equality.
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