Programme Assistant
Job title: Programme Assistant
Level: (G5)
Position Number: 203001
Location: Kigali, Rwanda
Full/Part time: Full-Time
Fixed term/Temporary: Fixed term
Rotational/Non-Rotational: Non-Rotational
Duration: 1 Year Renewable
The Position:
The post is located at UNFPA’s Country Office, under the overall guidance of the Representative.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan 2022 – 2025, focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire, and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Assistant post is located at the UNFPA Rwanda Country Office to provide programmatic support to the 4-year Strategic Investment Facility funded project (2022-2026) on “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda”.
S/he will work collaboratively with the Health Financing Specialist, ensuring quality and timely implementation of the project activities, outreach, and day-to-day liaison with the donor, implementing partners, stakeholders, and government partners, while working in an integrated and collaborative manner with the Country Office’s programme and operations staff.
S/he will work under the overall supervision of the Health Financing Specialist.
Responsibilities:
The Programme Assistant will work collaboratively with the Health Financing Specialist to ensure smooth implementation of the SIF project “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda”.
UNFPA Rwanda has been selected to pilot the project “Innovative Health Sector Investment Model for Health Posts to Achieve Universal Health Coverage in Rwanda” funded by the newly launched global UNFPA Strategic Investment Facility that aims to promote the innovative financing to accelerate the achievement of the transformative results and SDGs. The SIF funded project in Rwanda aims to support the Government to increase access to Primary Health Care through a network of financially sustainable and environmentally friendly health posts. The overall goal is to establish a well-functioning Health Posts managed through a Public Private Partnership model by social entrepreneurs.
The Programme Assistant will provide programmatic and administrative support for the implementation of project activities to ensure the achievement of expected project outcomes through an optimal project implementation, effective use of resources, quality monitoring and communication of results, and adequate coordination including with the Private Sector
More specifically she/he will be responsible for the following substantive duties and responsibilities:
Administrative Tasks
- Support the elaboration of AWPs and facilitate communication among partners to ensure effective implementation of the SIF project.
- Prepare the project meetings with stakeholders, draft and share the minutes of the meetings with participants.
- Support the Health Financing Analyst in following up on key actions from the meeting.
- Ensure the availability of an updated list of contacts of different partners involved in the SIF Project implementation.
Financial Tasks.
- Follow up of the transmission of the FACE and quarterly activity plan.
- Follow up with the Health Financing Analyst to ensure that Implementing Partners’ (IPs) requests are responded to.
- Ensure proper financial filling (FACE/technical notes, quarterly activities).
- Budget – finalize budget sheet, inputs AWP, and Payment Authorization forms.
- Follow up with finance the disbursement of funds requested by IPs.
Undertake any other duty as may be required by the supervisor and/ or the office.
Qualifications and Experience
Education:
- Completed Secondary Level Education required. First level university degree desirable
Knowledge and Experience:
- Minimum of Five years of relevant experience in programme planning, monitoring and data support systems and in financial management in private, national and/or international organizations.
- Proficiency in current office software applications and corporate IT financial systems.
- IT ability to familiarize with web-based integrated system.
- Some experience in research assistance.
- Strong interpersonal and organizational skills.
- Good written and verbal communication skills.
- Proficiency in current office software applications (Word, Excel, Power Point).
Languages:
Fluency in English and Kinyarwanda; knowledge of other official UN languages, preferably French, is desirable.
Required Competencies
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Values:
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Functional Competencies:
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Core Competencies:
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Compensation and Benefits
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline.
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
