Job Description
Title: Program Driver
Reports to: Senior HR and Admin Coordinator
Location: Rusizi
Travel: to location of program activities
Grade: 2
I. TechnoServe Background:
TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. We are a non-profit organisation that develops business solutions to poverty by linking people to information, capital and markets. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.
II. Program Description:
TechnoServe is working with a major bilateral donor to design and implement a multi-year program that aims to break the cycle of vulnerability, poverty, and gender inequality in some of Rwanda’s poorest and environmentally fragile districts in the Western and Southern Provinces. The program will use a market systems approach to catalyse systemic changes that result in sustainable, increased incomes for tens of thousands of poor people, particularly women, living in Western and South-western Rwanda. ReGenerate Rwanda will apply an environmentally sustainable/regenerative business lens to reduce economic, environmental, and social barriers that keep poor women, youth, and men trapped in poverty and unlock opportunities for their full engagement in and benefit from economic opportunities.
III. Position Description:
The Driver will provide administrative and logistical support to the program. Under the direct supervision of the Senior HR & Admin Coordinator, the incumbent will perform the following duties:
IV. Key Roles and Responsibility:
1. Driving Support
- Drives officials and authorised TechnoServe staff to and from various destinations in and around Western and Southern Region of Rwanda.
- Responsible for undertaking extensive field travel in work and others as duty may require, ensuring safety of passengers on board.
- Ensure that the vehicle is always safely parked, is only used for TechnoServe duties, and ready for any duty assigned
- Record mileage of all journeys daily and in the monthly report
- Adheres to the rules and regulations of the Rwanda Highway Code and takes prompt action in the event of an accident.
- Collects and delivers documents as required
2. Vehicle Maintenance
- Responsible for day-to-day maintenance of the assigned vehicle including cleanliness, checks on fuel, water, battery, brakes, engine oil, etc. and inform the supervisor of any defects to the vehicle.
- Records all trip-details in the vehicle movement log sheet, fuel consumption, defects noted, tire condition, vehicle tools and other particulars, report when vehicle is due for scheduled service, etc.
- Ensure that assigned vehicle(s) are completely equipped with a first aid kit, spare tire, working flashlight and batteries, vehicle jack, wheel brace and a tool kit (spanner, wrench, tyre removers, patch kit, etc.).
- Checking validity of statutory legal documents in the car and ensure that the relevant documents such as insurance are valid.
3. Health and Safety
- Adhering to all traffic rules when driving.
- Ensuring any accident involving TNS vehicle is immediately reported to the supervisor
- Carrying out daily health and safety checks by ensuring that the vehicle has safety belts, fire extinguishers and first aid box which are in proper working conditions.
4. Administrative duties
- Assist in the administration of program resources and arrange for the repair and maintenance of office equipment as directed.
- Support the administration of office sundries and program stationary.
- Supporting the collation of quotations and bids from suppliers, supporting the preparation of the required documentation of supplies, receiving, coordinating and distribution of goods movement.
- Support M&E and Training and Capacity team in routine data collection and data entry for various program interventions implemented in the field
5. Other Duties as Assigned
- Performs other related duties as may be assigned.
V. Minimum Skills and Experience required
- A3 level Diploma (secondary school)
- Driving Licence Class B
- Valid Driving License free from endorsement
- Basic driving and mechanics certificates
- Certificate of Good Conduct from the Police Department indicating non-criminal record
- Minimum of 5 years continuous driving experience
- The ability and willingness to travel nationally, sometimes to remote locations
- Good communication skills in Kinyarwanda and English.
- Flexible, reliable, adaptable, responsible and team oriented.
- Ability to balance multiple priorities and meet demanding deadlines
- Ability to work both independently and as part of a team.
- Strong interpersonal and cross-cultural skills.
- Experience working with staff from diverse backgrounds
- Relevant working experience in a similar position within either public organization, a government project or a highly recognized private organization (preferred).
VI. Core Competencies
- Integrity and honesty
- Teamwork / Relationships
- Learning attitude
- Communication
- Planning and Time Management
Technical Competencies
- Internal Client Focus
- Innovative Mindset
- Compliance and Governance
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