Program Assistant – Monitoring, Evaluation & Learning at MEL Kilimo Trust | Kigali :Deadline:14-12-2023

Job Title: Program Assistant – Monitoring, Evaluation & Learning (01) Position

Job Grade: KT5

Unit of Service: Kilimo Trust Rwanda Office

Reports To: Team Leader Quality Assurance & Resource Mobilization

Duty Station: Rwanda

Employment Category: Contract

Purpose of the Job

• To provide support in designing and developing M&E systems for tracking Kilimo Trust Rwanda implemented projects and tracking and reporting progress in delivering KT strategy as measured by the set Key Performance Indicators (KPIs).
• The PA-MEL will provide technical assistance to KT Rwanda Programs and Projects; and analyze and disseminate metrics and results of program performance with internal and external audiences.
• Reporting to the Team Leader, Quality Assurance and Resources Mobilization, this position contributes to the achievement of timely and quality delivery of projects especially Kilimo Trust’s evidence-based tracking of KT interventions, documentation of program performance and impact, and its impact on Agribusiness Transformation in the EAC Region.
  
  
  

Responsibilities:

Monitoring and Data Collection:

• Assist in the development and implementation of monitoring and evaluation (M&E) plans for various projects.
• Conduct regular field visits to gather data, assess program activities, and ensure compliance with established M&E frameworks.
• Contribute to Kilimo Trust quality programming and delivery of projects to all stakeholders.
• Provide technical assistance and support to KT Regional and Country programs for design and implementation of M&E systems.
• Provide professional advice and inputs on M&E plans/results frameworks for proposals and other new business opportunities.
• Oversee and execute MEL activities included in the annual work plan, with particular focus on results, mainstreaming issues, impact as well as in lesson learning, in particular:
  
  
  

Data Management:

• Manage and organize project-related data, ensuring accuracy, completeness, and confidentiality.
• Support in the development and maintenance of databases, spreadsheets, and other tools for data tracking and analysis.
• Work with project teams in making use of program and Project data to generate knowledge products for further synthesis and publication in peer-reviewed journals and submission for presentation at appropriate technical conferences in line with KT standards to increase its visibility nationally, regionally, and globally.

Reporting:

• Contribute to the preparation of periodic reports on project progress, achievements, and challenges.
• Collaborate with program teams to ensure timely and accurate reporting to donors and stakeholders.
• Advising the projects team on progress, gaps, and measures for improvement
• Review activity and quarterly progress reports and ensure they have evidence to back-up delivery of results/envisaged change.
  
  
  

Capacity Building:

• Provide training and guidance to program staff on M&E methodologies, data collection techniques, and reporting requirements.
• Foster a culture of learning and continuous improvement within the organization.
• Developing and sharing impactful stories of change for use in resource mobilization

Collaboration:

• Work closely with program managers, coordinators, and other relevant staff to integrate M&E activities into project planning and implementation.
• Collaborate with external partners and stakeholders to enhance the effectiveness of monitoring and evaluation processes.

Competencies Required

• Strong analytical and problem-solving skills.
• Demonstrated understanding of the project cycle management
• Proficiency in data analysis tools and software.
• Proven track record of successful experience in writing reports and reviews, delivering presentations and defending recommendations.
• Demonstrated experience in data collection, analysis synthesis, and preparation of strategic information for decision-makers.
  
  
  

Educational Qualifications and Experience Required

• Bachelor’s degree in a relevant field (e.g., international development, social sciences, statistics,).
• Previous experience in monitoring and evaluation, data management, or related fields.
• At least Four (4) Years relevant experience
• Applicants with experience in Implementation of agricultural projects will have added advantages

How to Apply

If you are the right candidate, please send your application letter plus the following:

• An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above).
• The names and contacts of three referees, and a daytime contact telephone number of each of them.
• Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable, Under-Graduate and Post-Graduate qualifications
• The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs.
• Your daytime contact telephone number; and
• A statement and proof of current remuneration package

Please submit your application documents electronically to recruitment@kilimotrust.org

Address all applications to The Human Resource & Administration Manager, Kilimo Trust.

Deadline for application: 14^th   December 2023

Only shortlisted candidates will be contacted