Job Description
– Report to the Chief Finance Officer;
– Coordinate procurement employees;
– Elaborate an annual procurement plan;
– Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
– Ensure the reception and safe keeping of bids;
– Coordinate the preparation of tender policy documents;
– Ensure the capacity building of Tender Committee Members in procurement related regulations
– Coordinate the preparation of documents to be used during meetings calling for tender;
– Participate in bid opening and evaluation;
– Act as Secretary to the Tender Committee;
– Ensure the preparation and notification letters to the bidders;
– Ensure the preparation of contracts in consultation with the legal Advisor;
– Monitor the contract execution and keep updated recording;
– Ensure that all procurement proceedings for the procuring entity are filed;
– Ensure the preparation of necessary supporting documents for paying goods and services-related suppliers:
– Ensure that goods are delivered by the supply and reception note signed;
– Constitute the whole tender file to be submitted to Chief Budget Manager;
– In collaboration with user units, monitor the contract execution, including make alerts on delivery deadlines;
– Resolving conflicts on procurement issues with clients on bidding and award issues
Minimum Qualifications
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Bachelor’s Degree in Civil Engineering with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Law with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Economic with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Procurement with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Accounting with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Finance with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Management with procurement professional certificates
3 Years of relevant experience
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Master’s Degree in Management with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Procurement with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Law with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Economics with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Civil Engineering with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Finance with procurement professional certificates
1 Year of relevant experience
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Master’s Degree in Accounting with procurement professional certificates
1 Year of relevant experience
Competency and Key Technical Skills
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N/A
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Problem solving skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
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Understanding of public procurement laws and procedures
