Job Description
Procurement Specialist carries the following roles and responsibilities:
– Participate in the planning and budgeting process of the Ministry;
– Prepare and submit the Ministry’s annual procurement plan.
– Prepare bid documents for review.
– Publish tenders for timely public bidding as per procurement Plan.
– Prepare responses on tender clarifications.
– Serve as Secretary and member to the public tender committee.
– Facilitate tender opening, evaluation and notification.
– Guide, coordinate and facilitate implementation of the activities envisaged in the approved procurement plan.
– Follow up on the timely preparation of technical specifications/ToRs.
– Organize and facilitate the process of contract negotiation.
– Draft contracts in consultation with Legal Analyst.
– Work with the user departments to follow up on the implementation of contract execution and completion.
– Prepare monthly, quarterly and annual Procurement plans implementation progress reports for the Ministry.
– Ensure achievement of unqualified audit report (clean audit).
– Ensure weekly, monthly and quarterly reports to the supervisor.
– Any other work related responsibility as assigned by the supervisor
Minimum Qualifications
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Bachelor’s Degree in Procurement with three (3) years of relevant working experience, with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification
3 Years of relevant experience
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Master’s Degree in Procurement with one (1) year or relevant working experience, with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
1 Year of relevant experience
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Bachelor’s Degree in Management with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification
3 Years of relevant experience
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Bachelor’s Degree in Accounting with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
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Bachelor’s Degree in Law with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
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Bachelor’s Degree in Public Finance with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
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Bachelor’s Degree in Economics with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
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Bachelor’s Degree in Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
3 Years of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of procurement techniques as well as in market practices
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– Experience of working with E-government, procurement system or other procurement software
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Understanding of public procurement laws and procedures
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
