Job Description
Procurement Specialist carries the following roles and responsibilities:
– Participate in the planning and budgeting process of the Ministry;
– Prepare and submit the Ministry’s annual procurement plan.
– Prepare bid documents for review.
– Publish tenders for timely public bidding as per procurement Plan.
– Prepare responses on tender clarifications.
– Serve as Secretary and member to the public tender committee.
– Facilitate tender opening, evaluation and notification.
– Guide, coordinate and facilitate implementation of the activities envisaged in the approved procurement plan.
– Follow up on the timely preparation of technical specifications/ToRs.
– Organize and facilitate the process of contract negotiation.
– Draft contracts in consultation with Legal Analyst.
– Work with the user departments to follow up on the implementation of contract execution and completion.
– Prepare monthly, quarterly and annual Procurement plans implementation progress reports for the Ministry.
– Ensure achievement of unqualified audit report (clean audit).
– Ensure weekly, monthly and quarterly reports to the supervisor.
– Any other work related responsibility as assigned by the supervisor
Minimum Qualifications
-
Bachelor’s Degree in Procurement with three (3) years of relevant working experience, with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification
3 Years of relevant experience
-
Master’s Degree in Procurement with one (1) year or relevant working experience, with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification.
1 Year of relevant experience
-
Bachelor’s Degree in Management, Accounting, Law, Public Finance, Economics or Civil Engineering with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification with three (3) years of relevant working experience is eligible.
3 Years of relevant experience
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Knowledge of procurement techniques as well as in market practices
-
– Experience of working with E-government, procurement system or other procurement software
-
Understanding of public procurement laws and procedures
-
Resource management skills
-
Problem solving skills
-
Decision making skills
-
Time management skills
-
Risk management skills
-
Results oriented
-
Digital literacy skills
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Analytical skills;
