Job Description
1. Participate in the planning and budgeting process of the Ministry;
2. Prepare and submit the Ministry’s annual procurement plan.
3. Prepare bid documents for review.
4. Publish tenders for timely public bidding as per procurement Plan.
5. Prepare responses on tender clarifications.
6. Serve as Secretary and member to the public tender committee.
7. Facilitate tender opening, evaluation and notification.
8. Guide, coordinate and facilitate implementation of the activities envisaged in the approved procurement plan.
9. Follow up on the timely preparation of technical specifications/ToRs.
10. Organize and facilitate the process of contract negotiation.
11. Draft contracts in consultation with Legal Analyst.
12. Work with the user departments to follow up on the implementation of contract execution and completion.
13. Prepare monthly, quarterly and annual Procurement plans implementation progress reports for the Ministry.
14. Ensure achievement of unqualified audit report (clean audit).
15. Ensure weekly, monthly and quarterly reports to the supervisor.
16. Any other work related responsibility as assigned by the supervisor
Minimum Qualifications
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Bachelor’s Degree in Procurement
3 Years of relevant experience
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Master’s Degree in Procurement
1 Year of relevant experience
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Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)
3 Years of relevant experience
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Bachelor’s Degree in Management with with a professional certification
3 Years of relevant experience
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Bachelor’s Degree in Economic with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Accounting with procurement professional certificates
3 Years of relevant experience
Competency and Key Technical Skills
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N/A
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Experience of working with E-government, procurement system or other procurement software
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Understanding of public procurement laws and procedures
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Understanding of public procurement law and compliance requirements
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
