Job Description
- Prepare RHA annual procurement plan and ensuring their approval by RHA Management;
Review periodically RHA Procurement Plan and update it on a regular basis and ensure the approval of the revised plans;
Ensure timely and efficient implementation of RHA procurement plan in accordance with the implementation of the institutional strategic and action plans;
Ensure timely reporting on the implemented procurement plan.
Collaborate with technical divisions in preparation of required documents and to ensure the initiation of the tender process for the planned activities;
Prepare standard bidding documents for the tenders;
Ensure timely advertisement of bidding documents and provide support to the evaluation committee for the bids submitted;
Prepare the notification letters and ensure that related procedures are respected;
Ensure timely execution of the whole procurement process of the RHA from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract signature;
Advise technical divisions and internal tender committee in contract management;
Act as secretary of internal tender committee if appointed by competent authority;
Advise RHA management in regard to the procurement efficiency and effective performance;
Establish a procurement filing system to manage all tender documents;
Provide required documents and information related to tenders;
Facilitate in providing required documents and information during internal and external audits;
Elaborate periodic reports in accordance to the timelines set by the direct supervisor.
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Minimum Qualifications
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Bachelor’s Degree in Civil Engineering with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Law with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Economic with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Procurement with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Accounting with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Finance with procurement professional certificates
Experience: 3
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Bachelor’s Degree in Management with procurement professional certificates
Experience: 3
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Master’s Degree in Management with procurement professional certificates
Experience: 1
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Master’s Degree in Procurement with procurement professional certificates
Experience: 1
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Master’s Degree in Law with procurement professional certificates
Experience: 1
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Master’s Degree in Economics with procurement professional certificates
Experience: 1
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Master’s Degree in Civil Engineering with procurement professional certificates
Experience: 1
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Master’s Degree in Finance with procurement professional certificates
Experience: 1
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Master’s Degree in Accounting with procurement professional certificates
Experience: 1
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Problem solving skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
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Understanding of public procurement laws and procedures
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