Procurement specialist at Rwanda development board (RDB) Under Contract :Deadline: Oct 7, 2024

Job responsibilities

1.Project Procurement planning • Support project implementing partners identify their needs based on the scope of the projects • Lead the elaboration of projects procurement plan • Guide user departments to properly conduct market survey that would inform proper cost estimation of tenders

. 2.Tender award for Project Activities Follow up and ensure timely preparation of technical specification/ Terms of Reference, Expression of interest in collaboration with user departments and ensure timely publication of bid documents, seeking non-objection from the competent authority.• Ensure the quality of bid documents/ request for proposals prior to publication, by checking and verifying that all the required conditions to be fulfilled are included in the bid documents / requests for proposals, are very clear to the bidders, and provide clarifications to bidders. • Ensure timely evaluation of bids (technical and financial) and publication of the outcome of the tendering process in collaboration with the Public Tender Committee and user departments.• Take the full responsibility for attending to and management of the procurement processes by ensuring that all steps are properly undertaken, and procurement files are maintained in accordance with the laws, rules and regulations partners’ requirements;

3. Contract administration • Coordinate and participate in the negotiation process on tenders and ensure proper and timely preparation of contracts, Contract negotiation, and contract management including providing advice to contractors and contract administrators.

• In collaboration with the contract management team, ensure that goods/ services/ works are provided/ executed as stipulated in the contract provisions, propose recommendations in case of any settlement of disputes which could occur during the contract implementation/ execution; • Ensure the SPIU project’s procurement is delivered within agreed schedule, within scope and within budget, monitor the progress, and provide all required procurement reports;

4.Reporting • Monthly reporting to RPPA on contract execution process. • Reporting to any funding Institution or donor. • Represent the institution in case of Procurement Audit on activities funded by Projects • Perform any other related tasks as may be assigned by the immediate supervisor. Key Competencies required • Highly competent, mature, experienced and self-motivated person with integrity • Analytical, decisive, results oriented and innovative • Proactive with ability to take initiatives • Ability to work under pressure • Strong managerial and supervisory skills, with ability to monitor performance • Excellent computer, writing and communication skills conversant with projects procurement procedures and rules.