Job Description
1. Prepare the annual procurement plan
Collect information on tenders to be issued in a given financial year;
Participate in the planning and budgeting process of the institution;
Prepare the procurement plan;
Submit the procurement plan to management for approval;
Submit the procurement plan to RPPA and ensure its publication.
2. Execute procurement plan
Follow up the timely preparation of technical specifications/ToRs;
Prepare tender documents;
Produce tender notices;
Distribute tender documents and receive bidders;
Open and evaluate bids;
Prepare notification letter for bidders and recommend contract awards.
3. Ensure proper contract administration
Organize and participate in contract negotiation;
Provide information/support documents for contract drafting to the staff in charge of legal affairs;
Follow-up contract execution and completion in collaboration with the user department;
Prepare certificates of completion for suppliers;
Serve as secretary to the institution tender committee;
Ensure effective contract related management by end users.
4. Ensure the implementation of procurement laws and regulations.
Produce and submit timely monthly report to RPPA on procurement plan progress;
Produce procurement report as required by a funding institution or donor;
Facilitate procurement audit;
Ensure a proper and safe filling system for procurement information;
Submit periodical reports to the Permanent Secretary;
Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.).
Minimum Qualifications
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Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)
3 Years of relevant experience
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Bachelor’s Degree in Civil Engineering with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Law with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Economic with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Procurement with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Accounting with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Finance with procurement professional certificates
3 Years of relevant experience
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Bachelor’s Degree in Management with procurement professional certificates
3 Years of relevant experience
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Master’s Degree in Procurement with procurement professional certificates
1 Year of relevant experience
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Bachelor’s Degree in Public finance with Charter Institute of Procurement and Supply (CIPS)
3 Years of relevant experience
Competency and Key Technical Skills
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N/A
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of procurement techniques as well as in market practices
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– Experience of working with E-government, procurement system or other procurement software
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Resource management skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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A transition period for professional certificate requirements in three (3) years starting from 1/7/2022. However, a new entrant without the required professional certification for a given job position shall not eligible, one (1) year before the expiration of transition period.
