Job Description
To prepare procurement plan
 Collect information on tenders to be issued in a given Financial year;
 Participate in the planning and budgeting process of the Institution;
 Prepare and submit the procurement plan to the Management for approval;
 Submit the procurement plan to RPPA and publish it on the institution’s website and on Umucyo IT system.
Execute Procurement Plan
 Follow up on the timely preparation of technical specifications/ToRs;
 Prepare of tender documents (DAO) and publish it in e-procurement;
 Open and evaluate bids with tender committee member;
 Prepare notification letter for bidders and recommend contract awards.
Ensure proper Contract administration
 Organize and participate in contract negotiation;
 Provide information/support documents for contract drafting to the Legal affairs officer;
 Follow-up of contract execution and completion in collaboration with the user department;
 Prepare certificates of completion for suppliers;
 Serve as Secretary to the tender committee.
Report and file procurement documents
 Produce and submit timely monthly report on the execution of procurement plan to RPPA;
 Produce procurement report as required by a funding Institution or donor;
 Facilitate Procurement Audit;
 Ensure a proper and safe filling system for procurement information.
Minimum Qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Degree in Management with recognized procurement professional certification
0 Year of relevant experience
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Degree in Law with recognized procurement professional certification
0 Year of relevant experience
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Degree in Economics with recognized procurement professional certification
0 Year of relevant experience
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Degree in Civil Engineering with recognized procurement professional certification
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
