Job Description
Collect information on tenders to be issued in a given financial year;
Participate in the planning and budgeting process of the MINICT;
Prepare the procurement plan of MINICT;
Submit the procurement plan to management for approval;
Submit the procurement plan to RPPA and publish on MINICT’s website;
Follow up on the timely preparation of technical specifications/ToRs ;
Prepare tender documents ;
Produce tender notices;
Distribute tender documents and receive from bidders;
Open and evaluate bids;
Prepare notification letter for bidders and recommend contract awards;
Organize and participate in contract negotiation;
Provide information/support documents for contract drafting to the Legal Affairs Specialist;
Follow-up of contract execution and completion in collaboration with the user department;
Prepare certificates of completion for suppliers;
Serve as Secretary to the MINICT tender committee;
Produce and submit timely monthly report to RPPA on procurement plan progress;
Produce procurement report as required by a funding Institution or donor;
Facilitate Procurement Audit;
Ensure a proper and safe filling system for procurement information;
Submit periodical reports to the Permanent Secretary;
Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.).
Minimum Qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Degree in Management with recognized procurement professional certification
0 Year of relevant experience
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Degree in Accounting with recognized procurement professional certification
0 Year of relevant experience
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Degree in Law with recognized procurement professional certification
0 Year of relevant experience
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Degree in Economics with recognized procurement professional certification
0 Year of relevant experience
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Degree in Civil Engineering with recognized procurement professional certification
0 Year of relevant experience
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Degree in Public Finance with a recognized professional certification in procurement
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Understanding of public procurement laws and procedures in Rwanda
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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Fluency in English, Kinyarwanda and/or French. Knowledge of all is an added advantage
