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Job Description
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Job Title:
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Procurement Officer in Charge of Procurement Committee
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Department:
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Finance
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Grade:
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2C
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Location:
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Kigali
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Reports to:
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Procurement Operations Manager
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Positions reporting to:
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N/A
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Organizational Profile
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1
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In 2005, PIH and its Rwandan sister organization, Inshuti Mu Buzima (IMB), began working in partnership with the government of Rwanda to address the HIV/AIDS epidemic afflicting the population and to comprehensively strengthen the public health system in rural, underserved districts in Rwanda. Today, PIH supports the delivery of comprehensive integrated non-communicable disease (NCD) services in three rural districts of Rwanda, including cancer care. Cancer care is predominantly based at the flagship Butaro Cancer Center of Excellence (BCCOE), which was inaugurated in June 2012 and has since provided care to over 9000 patients, with services ranging from cancer prevention, diagnosis, and treatment.
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2
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Specific Responsibilities:
- Responsible for implementing and organizing meetings of the Procurement Committee as per the Chairperson’s guidance. This includes sending out invitations to members.
- Responsible for booking the meeting venue of the Committee, and organizing all related logistics.
- Shall be responsible for recording minutes of the Committee’s deliberations and recommendations
- He /She shall also provide thoughts during the committee deliberations
- Shall be responsible for preparing tender reports for committee review and approval on time
- He/she shall ensure timely follow-up to committee members, Departmental heads, and ED for signing of tender reports and contracts.
- Shall be responsible for filing the reports of the tender committee and any other documents related to the tendering process.
- Shall be responsible for the entry of signed reports into the e-procurement system
- To respond promptly to emails and inquiries related to meeting schedules, sitting sessions, and the signing process of the committee
- Under the Chairperson’s guidance, he/she shall communicate with potential bidders/suppliers in form of invitations, seeking clarifications/additional information
- To perform any other duties as may be assigned by the direct Supervisor and/or the Chairperson of the IMB Procurement Committee.
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Required Skills and Qualifications
- Bachelor’s degree in Management and administration, Procurement & Logistics or related fields;
- A minimum of 3 years of working experience in Office administrative/secretarial work.
- Having some experience in procurement and logistics is an added advantage.
- Excellent organizational and multi-tasking skills
- Proven ability to work under pressure, tight deadlines, and sometimes irregular hours
- Confident and highly confidential personality
- Shorthand and excellent typing skills
- Excellent skills in Excel and PowerPoint (speed and accuracy essential).
- Fluent in English and Kinyarwanda. Knowing French is an added advantage. Proficiency in written English is a Must.
- Ability to work and live in rural settings.
- Ability to live PIH/IMB values: Ubumuntu-Compassion, Ubupfura-Integrity, Ubunyangamugayo-Honesty, Ubwubahane-Mutual respect, Ubumwe-Solidarity, Agaciro-Dignity, Kugira ishyaka-Determination
- At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families, and community members – as well as our staff, are treated with dignity and respect and protected from sexual exploitation, abuse, and sexual harassment. By applying, the job applicant confirms their understanding of this recruitment procedure how
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How to apply:
If you believe that you are the right candidate for the above position, please submit your application: CV and application letter in Word or PDF formats only to https://www.pih.org/pages/employment?p=job%2Fozw0mfwb
Applications should be submitted no later than 25 April 2023.
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Click here for details & Apply
