Job Description
– To prepare and publish the annual procurement plan;
– To act as Secretary of Tender Committee;
– To produce regular report as stipulated in the procurement regulations;
– To ensure adequate contract execution in collaboration with the beneficiary department;
– Ensure that there is proper handling of procurement files
– Ensure that all procurement operations are carried out in accordance with the procurement plan as approved by the RPPA and partners to RLMUA;
– Ensure that all procurement documentations for goods and works (including the preparation of advertisements, identification of possible suppliers/contractors, preparation of bidding documents, Request For Quotations, Request For proposals, opening reports, evaluation reports, price market research)
– Obtain the necessary approvals from RPPA and the Internal Tender Committee and Partners;
– Train staff from user departments in public procurement procedures;
– Ensure the proper filling system of documents from advertisement until works/goods or services are delivered/completed;
– Ensure compliance in the procurement of works, goods, and services and maintain proper database of procurement processes;
– Establish procurement performance indicators and milestones to be used in monitoring and assessing progress in the quality of procurement; Update and maintain the RLMUA Procurement manual including procedures and standard forms to be used during implementation;
– Monitor and ensure that the procurement calendar is respected and there is timely delivery on planned activities;
– Liaise regularly with users departments in executing the procurement plan;
– Any other functions specified in the procurement regulation;
Minimum Qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)
0 Year of relevant experience
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Bachelor’s Degree in Management with Charter Institute of Procurement and Supply (CIPS) professional certification
0 Year of relevant experience
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Bachelor’s Degree in Accounting with Charter Institute of Procurement and Supply (CIPS) professional certification
0 Year of relevant experience
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Bachelor’s Degree in Public finance with Charter Institute of Procurement and Supply (CIPS)
0 Year of relevant experience
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Bachelor’s Degree in Economics with Charter Institute of Procurement and Supply (CIPS)
0 Year of relevant experience
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Bachelor’s Degree in Civil Engeneering with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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Understanding of public procurement laws and procedures
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Knowledge of office management
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Resource management skills
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– Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
