Job description
Participate in drafting annual procurement plan and ensure its approval by RHA Management;
 Assist in reviewing periodically RHA Procurement Plan and update it on a regular basis and ensure the approval of the revised plans;
 Ensure timely and efficient implementation of RHA procurement plan in accordance with the implementation of the institutional strategic and action plans;
 Ensure timely reporting on the implemented procurement plan.
 Collaborate with technical divisions in preparation of required documents and to ensure the initiation of the tender process for the planned activities;
 Prepare standard bidding documents for the tenders;
 Ensure timely advertisement of bidding documents and provide support to the evaluation committee for the bids submitted;
 Prepare the notification letters and ensure that related procedures are respected;
 Ensure timely execution of the whole procurement process of the RHA from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract signature;
 Act as secretary of internal tender committee if appointed by competent authority;
 Establish a procurement filing system to manage all tender documents;
 Provide required documents and information related to tenders;
 Facilitate in providing required documents and information during internal and external audits;
 Elaborate periodic reports in accordance to the timelines set by the direct supervisor
Minimum Qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
Experience: 0
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Bachelor’s Degree in Procurement
Experience: 0
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Degree in Management with recognized procurement professional certification
Experience: 0
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Degree in Accounting with recognized procurement professional certification
Experience: 0
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Degree in Law with recognized procurement professional certification
Experience: 0
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Degree in Economics with recognized procurement professional certification
Experience: 0
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Degree in Civil Engineering with recognized procurement professional certification
Experience: 0
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Degree in Public Finance with a recognized professional certification in procurement
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Understanding of public procurement laws and procedures in Rwanda
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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Fluency in English, Kinyarwanda and/or French. Knowledge of all is an added advantage
