Job description
1. Procurement Planning
– Collect information on tenders to be issued in a given financial year;
– Participate in the planning and budgeting process of the Institution;
– Prepare the procurement plan;
– Submit the procurement plan to Management for approval;
– Submit the procurement plan to RPPA and publish it on the institution’s website.
2. Execution of Procurement Plan
– Follow up on the timely preparation of technical specifications/ToRs;
– Prepare tender documents and produce tender notices;
– Work with tender committee to open and evaluate bids;
– Prepare notification letter for evaluated bids;
3. Contract administration
– Organize and participate in contract negotiation;
– Provide information/support documents for contract drafting to the Legal affairs officer;
– Follow-up contract execution and completion in collaboration with the user department;
– Serve as Secretary to the RGB tender committee.
– Facilitate audit of the procurement function;
– Ensure a proper and safe custody of procurement information;
– Submit periodical reports to the Secretary General
– Ensure compliance to procurement laws and regulations (transparency, integrity and equity)
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Purchasing and Supply Chain Management.
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Civil Engineering with procurement professional certificates
0 Year of relevant experience
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Bachelor’s Degree in Public Finance
0 Year of relevant experience
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BBA WITH HON IN FINANCE
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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Understanding of public procurement laws and procedures in Rwanda
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
