Job Description
Consolidate the list of procurement needs from different units;
– Participate in and ensure appropriate market survey for estimation of prices;
– Elaborate an annual procurement plan;
– Prepare tender documents;
– Prepare Tender Announcements;
– Receive and safe keeping of bids;
– Prepare documents that will be used during meetings calling for tender;
– Participate in bid opening and evaluation;
– Act as Secretary to the Public Tender Committee;
– Prepare notification letters to the bidders
– Prepare contract to be submitted to the successful bidder
– Monitor contract execution and keep contract management files updated;
– File all procurement proceedings for the procuring entity;
– Participate in checking of goods delivered by the supply and sign on reception note;
– Constitute the whole tender file to be submitted to Finance Unit for consultancy/goods payment (Request for tender, Call for tender, Tender process report, contract, consultant’s report) before any engagement of expenditures;
– In collaboration with user units, Monitor the contract execution, including make alerts on delivery deadlines;
– Provide guidance, advice and support to officials on procurement processes.
– Perform any other duties as may be assigned by his or her supervisor.
Minimum Qualifications
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Bachelor’s Degree in Purchasing and Supply Chain Management.
Experience: 0
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Bachelor’s Degree in Procurement
Experience: 0
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Degree in Management with recognized procurement professional certification
Experience: 0
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Degree in Law with recognized procurement professional certification
Experience: 0
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Degree in Economics with recognized procurement professional certification
Experience: 0
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Degree in Civil Engineering with recognized procurement professional certification
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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Understanding of public procurement laws and procedures in Rwanda
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Experience of working with E-government, procurement system or other procurement software
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Knowledge of procurement techniques as well as in market practices
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