TERMS OF REFERENCE FOR PROCUREMENT OFFICER
Position Title: Procurement Officer
DEPARTMENT: Procurement Department
REPORTS TO: Supply Chain Manager
STATUS: Full time
Yumn Limited is a private company that is installing a Peat fired Power Plant in Gisagara District. The company is starting the commercial operation phase and will need to implement various procurement initiatives in order to meet its strategic objectives.
PRIMARY PURPOSE OF THE POSITION
We are looking for a Highly ETHICAL, experienced, Self-driven, and motivated individual to work in its Procurement unit and to lead a comprehensive range of procurement support activities, performing research and analysis, and providing recommendations to support the efficient and effective procurement services in Yumn Ltd.
The Procurement Officer will work towards delivery and continuous improvement of the performance of all procurement functions to achieve better service delivery and cost-effectiveness.
The Procurement officer reports to the Supply Chain Manager and directly implements the procurement functional activities in line with the Company policies, procedures and guidelines, in Kigali and Gisagara.
The successful candidate will foster quality improvement, accountability and stewardship of the company’s resources. (S)he will also have the necessary interpersonal & intercultural skills to build strong relationships and trust among stakeholders in the context of Yumn Ltd with a high level of flexibility and tolerance to divergent views and personalities.
MAJOR AREAS OF ACCOUNTABILITY/ PRIMARY DUTIES/RESPONSIBILITIES
- Devise and use fruitful sourcing strategies.
- Discover profitable suppliers and initiate business and organization partnerships.
- Negotiate with external vendors to secure advantageous terms.
- Track and report key functional metrics to reduce expenses and improve effectiveness.
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
- Foresee alterations in the comparative negotiating ability of suppliers and clients.
- Expect unfavorable events through analysis of data and prepare control strategies.
- Perform risk management for supply contracts and agreements.
- Manage and maintain the in-house procurement monitoring and tracking tool to equip the program with the necessary information for strategic decision making.
- Identify, assess and recommend potential suppliers, and ensure necessary information is available to support the selection of suppliers while ensuring standard processes are followed.
- Contribute to negotiations with new suppliers on terms and conditions of orders, with guidance from the Procurement Manager, in order to ensure ARC obtains the best terms and lowest costs.
- Review and prepare Purchase Orders and any supporting documentation for approval by the Management committee.
- Review, amend and prioritize purchase requests, and provide recommendations to requesters, to support the procurement of goods and services,
- Design, develop and oversee the maintenance of procurement databases and records, ensuring accuracy of information, and its available for others to access.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Direct experience with procurement activities (purchasing, vendor research, etc.).
- Experience coordinating with suppliers (e.g., retailers, wholesalers and traders).
- Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics)
- Experience supervising staff
MINIMUM ACADEMIC QUALIFICATIONS, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
- Minimum University Degree in a related field required (Operations Management, Business administration, Humanitarian Logistics etc.).
- Professional certifications such as CIPS, CPP, CSCP
- Demonstrated continuous education and specialized trainings in procurement and logistics management;
- Proven skills and knowledge in the design and use of Information Management Systems (IMS);
- Computer literary and comfort with Microsoft Application packages
- Fluent in English and Kinyarwanda.
EXPERIENCE:
- Minimum of four (4) years in key positions in procurement departments or operations
- Working experience with reputable and large organization in Rwanda.
- Demonstrated ability and technical skills in supply chain and asset management;
- Knowledge of main procurement policies and guidelines, like the RPPA.
Interested candidates should send their cover letter and well detailed CV no later than 12th June 2024 via the apply button below
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