Job responsibilities
1. Procurement Planning: -Collect information on tenders to be issued in a given Financial year; -Participate in the planning and budgeting process of the Institution; -Prepare the procurement plan; -Submit the procurement plan to management for approval; -Submit the procurement plan to RPPA and publish on the institution‟s website. 2. Procurement Plan execution: -Follow up on the timely preparation of technical specifications/ToRs ; -Prepare of tender documents ; -Produce tender notices; -Distribute tender documents and receive from bidders; -Open and evaluate bids; -Prepare notification letter for bidders and recommend contract awards.
3. Contract management: -Organize and participate in contract negotiation; -Participate in bid opening and evaluation; -Provide information/support documents for contract drafting to the Legal affairs officer; -Follow-up of contract execution and completion in collaboration with the user department; -Monitor the contract execution, including making alerts on delivery deadlines in collaboration with user units, department or division; -Avail necessary supporting documents for paying works, goods and services-related suppliers; -Prepare certificates of completion for suppliers; -Serve as Secretary to the institution tender committee.
4. Reporting and filing of procurement documents: -Produce and submit timely monthly report to RPPA on procurement plan progress; -Produce procurement report as required by a funding Institution or donor; -Facilitate Procurement Audit; Ensure a proper and safe filling system for procurementinformation; -Submit periodical reports to the Executive Secretary.
N.B: Bachelor’s Degree in Procurement or Purchasing and Supply Chain Management. Recognized procurement professional certification is an added advantage.
2.holder of a Degree in Management, Accounting,Law, Public Finance, Economics or Civil Engineering with Professional Certification such as: Chartered Institute of Procurement and Supply(CIPS), Certified International Advanced Procurement Professional (ClAPP) or any other recognized procurement professional certification is eligible.
Minimum qualifications
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Purchasing and Supply Chain Management
0 Year of relevant experience
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2. Bachelor’s Degree in Procurement
0 Year of relevant experience
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3. Bachelor’s Degree in Law with Charted Institute of Procurement and Supply (CIPS)
0 Year of relevant experience
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4. Bachelor’s Degree in Management with Charter Institute of Procurement and Supply (CIPS) professional certification
0 Year of relevant experience
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5. Bachelor’s Degree in Public finance with Certified International Advanced Procurement Professional (CIAPP)
0 Year of relevant experience
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6. Bachelor’s Degree in Civil Engeneering with Charter Institute of Procurement and Supply (CIPS)
0 Year of relevant experience
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7. Bachelor’s Degree in Civil Engeneering with Certified International Procurement Professional (CIPP)
0 Year of relevant experience
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8. Bachelor’s Degree in Management, Accounting, Law, Public Finance; Economics or Business Administration with a professional certification such as: Charted Institute of Procurement and Supply (CIPS), Certified International Procurement Professional (CIPP), Certified International Advanced Procurement Professional (CIAPP) or any other recognized procurement professional certification is eligible.
0 Year of relevant experience
Required competencies and key technical skills
Understanding of public procurement laws and procedures in Rwanda
