JOB ADVERT
1. Job Title: Procurement Manager
2. Reports to: General Manager
3. Department: Procurement and Logistics
Job Purpose
We are looking for an experienced Procurement Manager to manage the company’s sourcing capabilities. He/she will be responsible for strategizing and negotiating with suppliers and vendors in order to acquire the most cost-effective deals and to reduce procurement expenses. To ensure quality control and adhering to the company’s policies and procedures on procurement
Duties and Responsibilities
- To coordinate transparent, non-fraudulent, and cost-effective procurement of goods and services from initial to the final stage of delivery.
- To oversee proper and timely logistics of all supplies from the suppliers to the company stores,
- Leading and driving supplier negotiation, planning interaction, and assessing success against desired out comes;
- Continuous performance monitoring of suppliers through total cost of ownership model;
- Leading strategic interfaces with suppliers through analyses, evaluation, benchmarking, and categorization of their performance, against expectation and unexpected challenges critical dates in relation to the delivery of the needed goods/services;
- To maintain a database of approved suppliers and agreed prices;
- To Review the quotations from prospective suppliers of goods and services in accordance with the company procurement policy and procedures;
- To liaise with the RwandAir procurement team on all matters of central procurement arrangements;
- To review the price quotes in liaison with the procurement team and to submit recommendations for the consideration of the procurements committee;
- To revise and update procurement policy to capture all evolving circumstances to ensure all purchases are in line with the policy.
- To manage the ordering process cycle and follow-up delivery in accordance with the company’s procurement policy and procedure
- To maintain a register of purchase orders and submit a weekly progress report on the status of the procurement function in the company i.e. status of orders in progress, successes, difficulties, planned orders, etc.;
- Supervision and management of direct reports to ensure high performance;
- Devise fruitful sourcing strategies;
- Discover capable suppliers and initiate business and organization partnerships;
- Negotiate with external vendors to secure advantageous terms;
- Approve the ordering of necessary goods and services;
- Finalize purchase details of orders and deliveries;
- Examine and manage existing contracts to ensure that they don’t expire before renewal.
- Track and report key functional metrics to reduce expenses and improve effectiveness;
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company;
- Foresee alterations in the comparative negotiating ability of suppliers and clients;
- Expect unfavorable events through analysis of data and prepare control strategies;
- Perform risk management for supply contracts and agreements;
- Control spend and build a culture of long-term saving on procurement costs;
- To act as the secretary of the internal tender committee and advise the GM on its appointment and composition
- To professionally manage procurement and logistics department staff and ensure the building of their capacities aimed at succession planning.
- To manage relations with external stakeholders especially government and airport institutions to ensure smooth running of both internal and external deliveries.
Education, skills, and other requirements:
- Bachelor’s degree in procurement and logistics, or business administration.
- At least 3 years of proven experience in managing procurement operations.
- Experience using procurement software and tools, including
- In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Management and leadership skills.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Highly organized and detail-oriented.
- Excellent analytical and problem-solving skills.
How to apply
- An application letter addressed to Senior Manager HR and Admin;
- Recent Curriculum Vitae;
- Relevant certificates;
- A photocopy of Rwanda national identity card;
- Three referees with their telephone numbers and email address
NB: Only shortlisted candidates will be contacted.
If you meet all the above criteria, send in your documents (all in English) to hr.admin@rwandaircatering.rw & operation@rwandaircatering.rw not later than 24th September 2022.
Note: Your application letter MUST specify the position you are applying for.
