VACANCY – PROCUREMENT INTERN
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Procurement Intern.
PRIMARY PURPOSE
ALIGHT is looking for a vibrant, result driven, innovative, and highly involved intern support Its Procurement unit in delivering effective procurement services. The Intern is expected to explore a career interest while enhancing his/her educational experience through practical and guided hands-on exposure and involvement in ALIGHT Rwanda’s procurement processes and procedures. This role also provides interested capable individual with an exposure to the working environment of an international NGO and a better understanding of ALIGHT Rwanda’s mission and activities. The Intern will be based at ALIGHT Kigali main offices, directly supervised by Alight Procurement Officer, with varied engagement with the Operations and Logistics team.
KEY RESPONSIBILITIES
- To carry out research and field assessments to determine the current status of the ALIGHT Rwanda prequalified vendors, and active contracts.
- To support the procurement department in updating the contract tracker tool and proper filing of tender documents.
- To compile best practices, lessons learnt, and experiences on the documentation and communication flow in the supply chain processes (e.g., from issuance of PO to notification of delivery by the warehouse).
- To ensure proper filing structure and record-keeping of all procurement documents and create a master log for these.
- Provide support to the operations department in booking hotels for staff that travel to field sites, gathering mission orders and hotel registration form check-in and out to support completed missions.
- Document any delivery deficiencies or discrepancies when informed by the Warehouse/Department and notify the procurement Manager to ensure corrective actions take place.
EXPENSES AND COSTS
ALIGHT will provide the allowance paid at the end of a calendar month, as well as transport, meals, and accommodation facilitation while performing approved work. The Internship will be for an initial 3-month period, commencing November 2021.
MINIMUM QUALIFICATIONS AND ABILITIES
- Recent graduate with either a Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Procurement, or related field.
- Fluency (level C) in the English language required
- A self-motivated, client-oriented person, with a strong sense of personal ethics, integrity, a big appetite for knowledge and accountability.
- Willingness to travel and stay for extended periods for worksites to support workflows;
APPLICATION GUIDELINES
Interested and qualifying candidates should submit applications to ALIGHT Rwanda Country Director – to include 1 page Cover Letter, an updated CV (max. 3 pages), and three names (plus titles & contacts) of relevant professional referees (All in one Document) – to the following email address only: RWJobs@WEAREALIGHT.ORG with the position applied for CLEARLY indicated in the subject line.
Only applications received through the above indicated dedicated email address will be considered. The deadline for submission of applications is November 4th, 2021 at 16:00hrs. Only shortlisted candidates will be contacted.
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