PositionTitle: Procurement Assistant to Procurement and Logistic Department
Reports to: Procurement Coordinator
Location: Kigali and Butaro/Burera District, Rwanda
The University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015 with its flagship degree program: The Master of Science in Global Health Delivery. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.
UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality health care to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.
Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.
Position Overview
The Procurement Assistant will provide executive support to the Procurement Manager of the University of Global Health Equity. Working closely with the Procurement Manager and the Logistic Team, the Procurement Assistant will facilitate efficient internal procurement for the Rwanda office. S/he will provide support to the procurement Rwanda-based operations team. The Procurement Assistant will also be responsible for the organization of the procurement activities. This is a great opportunity for someone with superior attention to detail, organizational skills, and an interest in laying the foundation for a new university.
The ideal candidate will have experience with a wide range of administrative and executive support related tasks, have the ability to work independently and as a team, and be an effective communicator. This person will need to interact with staff at all levels and across offices, as well as important external partners. S/he must be exceedingly diplomatic, flexible, resourceful, and exhibit great discretion and maturity in managing the complex issues.
Responsibilities
- Assist in organizing all procurement activities relating to request for proposals, sealed bids, and price quotes and proper administration of the procurement process until the final acceptance of goods/services;
- Review and Place Purchase Orders;
- Organize and maintain computerized records containing vendor and bid information;
- Ensure timely preparation of documentation for reporting on procurement activities;
- Assist in developing and implementation of the Procurement Plan, identifying procurement related priorities.
- Keep regular contact with others department and inform on contract statuses, payments and submit the corresponding information;
- Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services;
- Assure proper filing of all procurement related documentation;
- Perform other tasks as assigned
Experience and Qualifications
- Bachelor’s Degree required
- Three or more years’ experience as a Procurement Assistant
- Knowledge of procurement processes, policies and procedures and supply chain
- Demonstrated competence in assessing priorities and managing a variety of activities in a time-sensitive environment
- Proven ability to take initiative and anticipate needs
- Organization skills and superior attention to detail
- Excellent written skills
- Experience communicating with a variety of audiences and demonstrated ease of public speaking
- Demonstrated maturity, flexibility, judgement, and diplomacy
- Fluency in English and Kinyarwanda
- Knowledge of French will be an added advantage
- Commitment to social justice and health care equity
In addition to this application, applicants should provide: (1) curriculum vitae, (2) undergraduate and graduate transcripts, (3) a cover letter discussing your interest in UGHE and relevant experience, (3) contact information for at least two professional references.
UGHE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:
At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy. UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
