| Job details |
| Legal Services and Board Affairs Department |
| Job Title: |
Senior Technical Officer, Assistant Board Secretary |
| Grade: |
T2 |
| Supervisor: |
Commissioner for Legal Services and Board Affairs |
| Location: |
HQ |
| Working Mode: |
Office |
| Purpose |
| The assistant Board Secretary is the top frontline, customer-facing operational staff. He/she assists the Board secretary in Board affairs related activities. |
| Key duties and responsibilities |
- Collect and organize departmental data for own assignments from internal and/or external sources and systems.
- Conduct technical information review, analysis, and inspection of Board data or assignments for relevant core tasks to verify legal or procedural compliance.
- Attend Board meetings and take minutes.
- Monitor Board matters arising and keep the commissioner informed.
- Prepare a summarized note on Board resolutions.
- Prepare invitations to attend Board committees and Board meetings
- Follow up on the implementation status of the committee and Board resolutions
- Perform other duties that may be assigned in the interests of the Department & the Institution in General
- Plan individual work assignments to ensure effectiveness and efficiency.
- Prepare and submit reports including recommendations to the direct supervisor.
|
| Required Academic Qualification |
| Â Â Â Preferred Qualifications |
| Â Â Â Relevant Qualifications |
- Bachelor’s Degree in Public relation specialized in Communication
- Bachelor’s Degree in Secretariat specialized in Communication
- Bachelor’s Degree in Law specialized in Law
|
| Required Trainings |
- Office Management
- Taxation
- Communication
- Customer care
|
| Required Affiliations |
- N/A
|
| Skill Type |
Required Skill |
Required Proficiency level |
| Awareness of RRA systems |
Able to use RRA operational systems |
medium |
| Computer Literacy |
Presentation (MS PowerPoint) |
advanced |
| Language |
Proficiency in English |
medium |
| Language |
Proficiency in Kinyarwanda |
medium |
| Language |
Proficiency in French |
medium |
| Negotiation skills |
Medium Negotiation skills |
advanced |
| Required Competencies |
- Communication
- Time management
- People management
- Performance management
|
| Required Experiences |
- 4 years experience in Law, Communication, Secretariat
|
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